Remote opportunity at
VentureWellAccounting Administrator
VentureWell, an organization that has trained and funded thousands of science and technology innovators since 1995, is hiring a full-time Accounting Administrator to join its team…
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About This Role
VentureWell, an organization that has trained and funded thousands of science and technology innovators since 1995, is hiring a full-time Accounting Administrator to join its team on a remote basis. This position is ideal for candidates with nonprofit sector experience and a strong background in accounts payable coordination who want to contribute to an enterprise focused on technological advancements in fields like biomedicine, healthcare, and sustainable energy. The person in…
Job Description
VentureWell, an organization that has trained and funded thousands of science and technology innovators since 1995, is hiring a full-time Accounting Administrator to join its team on a remote basis. This position is ideal for candidates with nonprofit sector experience and a strong background in accounts payable coordination who want to contribute to an enterprise focused on technological advancements in fields like biomedicine, healthcare, and sustainable energy.
The person in this role will dedicate roughly three-quarters of their time to accounts payable tasks, including vendor onboarding, reviewing invoice documentation, managing the finance email inbox, ensuring compliance with federal guidelines, and coordinating weekly payment runs. The remaining quarter of the month will involve month-end close duties, preparing bank and credit card reconciliations, tracking outstanding checks and purchase orders, assisting with audits, and handling electronic accounting files. Candidates should expect a workweek targeting a 40-hour limit with a focus on balance.
Responsibilities
- Manage the finance email inbox for general inquiries and bill delivery
- Onboard vendors and maintain records in NetSuite
- Verify and document vendor banking information according to internal controls
- Organize bills, ensure proper supporting documentation, and route approvals to Budget Holders
- Coordinate weekly bill entries, aggregate approved payments, and work with signatories
- Enter purchase orders in NetSuite and monitor expenses against federal and funder policies
- Assist with annual Form 1099 reporting and other accounts payable filings
- Prepare monthly bank reconciliations and assist with credit card reconciliations in Concur
- Review outstanding checks and purchase orders monthly to resolve issues
- Assist with entering cash receipts, bank transfers, and deposits as needed
- Help prepare for external audits and support internal audit procedures
Requirements
- Proficiency with Microsoft Office tools
- Digital fluency with cloud-based office tools, G Suite, ERP systems, and web-based applications
- Strong time management and organizational skills with the ability to prioritize in a changing environment
- Customer service and communication skills suitable for interacting with various constituents
Qualifications
- Experience managing medium- to high-volume accounts payable operations
- Background working in a nonprofit or higher education environment
- Familiarity with accounts payable fraud prevention, internal controls, and risk management procedures
- Knowledge of accounting best practices, laws, standards, and Generally Accepted Accounting Principles
- Advanced proficiency with Microsoft Excel, including VLOOKUP functions or pivot tables
Core Skills
Benefits
- Salary range of $50,000 to $65,000 per year commensurate with experience and internal equity
- 403(b) retirement plan with a 200% match up to a 10% employer contribution when the employee contributes 5%, eligible after one year of service
- Medical, dental, and vision insurance coverage
- $1,000 home office stipend provided upon hire
- 20 paid vacation days
- 12 paid holidays
- 12 paid wellness days
- Work schedule aimed at a 40-hour workweek to support work-life balance
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, this role is listed with a remote location and remote status.
What is the salary range for the Accounting Administrator role?
The salary ranges from $50,000 to $65,000 per year, determined by experience and internal equity.
What are the core duties of this job?
Approximately 75% of the work focuses on accounts payable tasks such as vendor onboarding, processing weekly payments, and invoice routing. The remaining 25% involves month-end close duties, bank and credit card reconciliations, and audit preparation.
What benefits are provided?
Benefits include medical, dental, and vision insurance, a 403(b) plan with an employer match after one year, a $1,000 home office stipend, 20 paid vacation days, 12 paid holidays, and 12 paid wellness days.
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