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XPRIZEAdministrative Assistant - Remote (United States)
XPRIZE is seeking a remote Administrative Assistant to support senior leaders at the XPRIZE Foundation. The position is full time, must be performed from inside the…
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About This Role
XPRIZE is seeking a remote Administrative Assistant to support senior leaders at the XPRIZE Foundation. The position is full time, must be performed from inside the United States, and reports to the Chief of Staff. The assistant would give hands-on support to executives including the Chief Financial Officer, the head of the Health division, the Chief People Officer and the Chief Technology Officer, and may need to work across several…
Job Description
XPRIZE is seeking a remote Administrative Assistant to support senior leaders at the XPRIZE Foundation. The position is full time, must be performed from inside the United States, and reports to the Chief of Staff. The assistant would give hands-on support to executives including the Chief Financial Officer, the head of the Health division, the Chief People Officer and the Chief Technology Officer, and may need to work across several time zones.
Core duties include organizing demanding calendars, scheduling and coordinating meetings, deciding how to handle last-minute changes and telling internal and external contacts about availability. The assistant would confirm participant details ahead of meetings, take notes, capture action items and report back. The role also keeps the Foundation's shared calendar current with executives' absences. Travel planning is significant, covering airfare, lodging and ground transportation for frequent domestic and overseas trips within company policy. Other tasks include arranging meals, preparing slides and correspondence, and assisting with special projects.
XPRIZE is a 501(c)(3) that designs large-scale prize competitions to tackle major challenges. Its work falls into five impact areas, covering deep technology and exploration, energy and climate, food and water, health, and learning and society. The posted pay is $33 to $38 per hour, with possible participation in an annual incentive.
Applicants should bring three to five years of experience supporting several C-level leaders, including at least one year working with people in other time zones. More than a year with Google Workspace and two or more years with Microsoft Office are expected. Precise organization, discretion, a composed demeanor and the ability to handle delicate matters are essential. Experience with remote-work tools like Zoom, Slack and Asana is also expected. Candidates must hold legal authorization to work for US employers.
Responsibilities
- Manage executive calendars and set up scheduling support for each leader
- Coordinate meetings and the details each participant needs
- Take notes, track follow-ups and report results to executives
- Plan domestic and overseas travel within company rules
- Answer email from colleagues and external contacts
- Create presentations, memos and other correspondence
- Handle special projects as assigned
Requirements
- Three to five years supporting several C-level executives
- More than one year with Google Suite and two-plus years with MS Office
- At least one year supporting leaders across time zones and sites
- Discretion and confidentiality at all times
- Works independently to keep deadlines on track with little oversight
Qualifications
- Comfort with Zoom, Slack, Asana and similar remote-work tools
- Emotional intelligence for sensitive situations
- Creative approach to problem solving
Core Skills
Benefits
- Company-paid all-hands meetings every quarter in Los Angeles
- Medical, dental and vision plan options that cover eligible dependents
- 401(k) with an employer match
- Vacation, floating holidays, sick leave and company holidays
- Employee assistance program for confidential support
- Stipends for phone, internet, health and wellbeing, and learning
- Generous paid parental leave
- One meeting-free block weekly plus four focus weeks each year
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this a remote job?
Yes. XPRIZE describes a remote-first setup, and the role must be performed from inside the United States.
What is the pay?
The posting lists $33 to $38 per hour, possibly with an annual incentive, depending on experience and qualifications.
Does the job involve travel?
Yes. The role includes arranging frequent domestic and international trips within company policy.
How often are in-person meetings held?
Company-paid all-hands gatherings take place every quarter in Los Angeles.
Sample Interview Questions
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