Remote opportunity at
Ampa HealthClient Onboarding & Events Coordinator
Ampa Health is a neurotechnology startup focused on developing brain stimulation technology designed to eradicate depression and make transformative mental health treatments universally accessible. The company…
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About This Role
Ampa Health is a neurotechnology startup focused on developing brain stimulation technology designed to eradicate depression and make transformative mental health treatments universally accessible. The company is currently seeking a fully remote Client Onboarding & Events Coordinator to manage the logistics behind clinical device deployments and industry conferences. This role suits an organized, detail-obsessed professional who enjoys structured calendars, managing complex schedules across multiple time zones, and executing flawless checklists.…
Job Description
Ampa Health is a neurotechnology startup focused on developing brain stimulation technology designed to eradicate depression and make transformative mental health treatments universally accessible. The company is currently seeking a fully remote Client Onboarding & Events Coordinator to manage the logistics behind clinical device deployments and industry conferences. This role suits an organized, detail-obsessed professional who enjoys structured calendars, managing complex schedules across multiple time zones, and executing flawless checklists. The coordinator will serve as the primary logistics contact for clients, oversee the master deployments calendar, and direct event operations ranging from vendor contracts to booth logistics. Working in a high-intensity, fast-paced environment, the successful candidate will partner closely with clinical, manufacturing, sales, and marketing teams to ensure smooth client onboarding and successful marketing events.
Responsibilities
- Manage the master deployments calendar for all client accounts and coordinate scheduling between clients, Clinical Deployment Specialists, and internal clinical teams.
- Confirm deployment dates, training sessions, and go-live meetings while proactively resolving scheduling conflicts.
- Arrange travel itineraries, lodging, and flights for deployment personnel.
- Establish client accounts within company systems and guide customers through remote device testing prior to deployment.
- Conduct remote room reviews to verify that space, setup, and furniture meet requirements before go-live.
- Serve as the main logistics contact for clients during onboarding by scheduling milestone meetings and sending reminders.
- Partner with Marketing and Sales to direct the annual events calendar, managing booth reservations, registrations, vendor contracts, and sponsorship deliverables.
- Coordinate the shipping of device demo units, marketing materials, and swag to guarantee everything arrives functioning and on time.
- Track event budgets, input data into HubSpot, and log results to develop better future playbooks.
- Collaborate across operations, manufacturing, and clinical departments to track readiness and escalate risks early.
Requirements
- Minimum of two years of professional experience in logistics, operations, scheduling, event coordination, or healthcare and medical device administration.
- Exceptional attention to detail and high-level organizational abilities.
- Demonstrated skill in managing complex, multi-party scheduling across various time zones.
- Strong verbal and written communication skills.
- Ability to independently manage parallel workstreams under tight deadlines with high precision.
- High reliability, strong follow-through, ownership, and independence in a fully remote work setting.
Qualifications
- Experience planning and coordinating trade shows, medical conferences, or industry events.
- Background supporting clinical environments, healthcare providers, or medical device teams.
- Prior experience working in a startup or high-growth company environment.
- Familiarity with project management tools, scheduling software, ClickUp, or HubSpot.
Core Skills
Benefits
- Meaningful equity opportunities as an early contributor to company expansion.
- Competitive compensation based on experience.
- Broad professional exposure across operations, clinical, marketing, and sales departments.
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, the posting specifies that the role is fully remote for U.S.-based candidates with minimal occasional internal travel required.
What is the employment type?
This is a permanent, full-time position within the growth department.
What is the salary for this role?
The posting states that compensation is competitive based on experience, alongside equity opportunities.
What experience is required to apply?
Candidates must have at least two years of experience in operations, logistics, scheduling, event coordination, or healthcare and medical device administration.
Sample Interview Questions
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