Remote opportunity at
Lockwood™Event Coordinator
Lockwood, operating through IDEOlogy Health as a medical media and education provider, seeks an Events Coordinator to join the Events Team. This remote position involves helping…
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About This Role
Lockwood, operating through IDEOlogy Health as a medical media and education provider, seeks an Events Coordinator to join the Events Team. This remote position involves helping plan and execute more than 300 medical education events, with a specific focus on sourcing and managing programs in Texas and other designated regions. The role suits an organized professional who possesses strong problem-solving abilities, excels in cross-functional collaboration, and is eager to grow…
Job Description
Lockwood, operating through IDEOlogy Health as a medical media and education provider, seeks an Events Coordinator to join the Events Team. This remote position involves helping plan and execute more than 300 medical education events, with a specific focus on sourcing and managing programs in Texas and other designated regions. The role suits an organized professional who possesses strong problem-solving abilities, excels in cross-functional collaboration, and is eager to grow within the healthcare communications sector.
The Events Coordinator oversees the full event lifecycle, managing operational delivery for virtual, hybrid, and in-person gatherings. Responsibilities encompass venue selection, contract discussions, food and beverage planning, audio-visual coordination, on-site supervision, vendor oversight, financial reconciliation, and creation of logistical paperwork. Serving as the primary on-site contact under limited supervision, the coordinator welcomes attendees, gathers evaluations from clients and faculty, produces ROI analytics, and updates department documents. This position requires approximately 60 to 70 percent annual travel to produce events and manage vendor logistics, along with handling company-branded inventory and placing orders as necessary.
Responsibilities
- Manage operational delivery for in-person, virtual, and hybrid events across pre-planning, day-of execution, and post-event communication
- Oversee site selection, contract negotiation, food and beverage planning, audio-visual coordination, vendor management, budget reconciliation, and logistics document creation
- Serve as primary on-site contact to coordinate event setup and teardown under limited supervision
- Welcome attendees warmly and professionally to establish a welcoming environment
- Gather feedback from faculty, clients, and attendees to guarantee a quality educational experience
- Build reports to analyze event data and determine return on investment
- Collaborate cross-functionally with department leaders and teams to share project status updates
- Participate in ongoing training regarding company goals to communicate effectively with attendees
- Maintain branded event inventory and place new orders when needed
- Travel approximately 60 to 70 percent annually for events and corporate functions
Requirements
- Demonstrate exceptional time management skills, project management abilities, and adherence to deadlines
- Possess excellent written and verbal communication skills for interacting with senior-level leaders internally and externally
- Apply a sound working knowledge of technical systems, applications, and equipment used in the role
- Prioritize and plan work activities efficiently
- Make independent and sound decisions with limited supervision
- Maintain high quality assurance standards in all completed work
- Adapt flexibly to changing environments, responsibilities, tasks, and people
- Identify and resolve issues promptly while escalating concerns to senior leadership as appropriate
- Operate and troubleshoot basic audio-visual equipment including routine inspection and inventory control
- Willingness to learn new technologies and work across multiple software platforms
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
- Exert up to 20 pounds of force occasionally for lifting, carrying, or pulling objects
- Walk and stand for extended periods, and bend, twist, or reach during events
- Commit to frequent travel and working occasional evenings and weekends
- Be located in the Austin, Texas area
Qualifications
- Hold a Bachelor's Degree or have 2 to 3 years of relevant experience in a similar field
- Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido
Core Skills
Benefits
- Competitive salary
- Phenomenal incentive opportunity
- Full suite of benefits
- On-the-job training and professional development opportunities
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
The posting lists the employment type as remote and notes that the candidate must be located in the Austin, Texas area while working in a hybrid environment.
What is the travel requirement for this role?
The Events Coordinator travels approximately 60 to 70 percent annually for events and other company functions.
What education or experience is required?
Candidates must hold a Bachelor's Degree or have 2 to 3 years of relevant experience in a similar role.
What salary does this position offer?
The posting states that a competitive salary with a phenomenal incentive opportunity is offered, though a specific dollar amount or range is not provided.
Sample Interview Questions
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