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FilevineEvent Operations Coordinator
Filevine, a recognized legal AI company providing legal operating intelligence solutions, is seeking an Event Operations Coordinator for a remote or hybrid position. This role acts…
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About This Role
Filevine, a recognized legal AI company providing legal operating intelligence solutions, is seeking an Event Operations Coordinator for a remote or hybrid position. This role acts as the driving force behind the organization's field events by managing pre-event logistics, attendee acquisition, and vendor coordination. This position suits an organized, proactive professional who thrives in a fast-paced setting and excels at managing multiple simultaneous projects. Working closely with the Senior Manager…
Job Description
Filevine, a recognized legal AI company providing legal operating intelligence solutions, is seeking an Event Operations Coordinator for a remote or hybrid position. This role acts as the driving force behind the organization's field events by managing pre-event logistics, attendee acquisition, and vendor coordination.
This position suits an organized, proactive professional who thrives in a fast-paced setting and excels at managing multiple simultaneous projects. Working closely with the Senior Manager of Field Marketing and Sales Operations, the coordinator ensures that event rosters feature the ideal mix of current customers, pipeline prospects, and new leads.
The chosen candidate handles pre-event administrative workflows, including building event websites and registration pages via Cvent, establishing Salesforce campaign tracking, and deploying multi-touch outreach campaigns. Additionally, the role oversees vendor communications, invoice processing, and transactional messaging such as attendee updates and post-event surveys.
Responsibilities
- Partner with Sales Operations and the Field Marketing Manager to build targeted invite lists for each event
- Drive RSVPs and ticket confirmations through email cadences, phone calls, and direct outreach on LinkedIn
- Maintain minimum registration and attendance rates while ensuring high-quality attendee mix
- Execute multi-touch outreach campaigns to meet event-specific targets
- Manage registration lists and maintain up-to-date attendee records throughout the pre-event cycle
- Coordinate with Sales representatives to support outreach for their respective accounts and prospects
- Book attendee travel and act as a liaison between participants and the travel agency
- Build and maintain event websites and registration pages utilizing Cvent
- Create Salesforce campaigns and ensure proper tracking, UTMs, web links, and landing pages
- Manage day-to-day vendor communication to keep deliverables on schedule
- Track and process vendor invoices to facilitate timely payments
- Draft and deploy attendee communications including updates, logistics notices, and post-event surveys
- Execute post-event email cadences and ensure response data is logged accurately in Salesforce
Requirements
- High level of organization with strong attention to detail
- Proven ability to run multi-touch outreach campaigns that generate real response rates
- Experience working with Cvent, Salesforce, and marketing operations fundamentals such as UTMs, landing pages, and campaign tracking
- Comfort managing vendor relationships and holding external partners accountable to timelines
- Strong written and verbal communication skills
- Self-directed and proactive work ethic
- Ability to thrive in a fast-paced environment managing multiple events simultaneously
Qualifications
- Prior experience in event coordination, marketing operations, or inside sales outreach
Core Skills
Benefits
- Medical, dental, and vision insurance for full-time employees
- Competitive and fair pay
- Maternity and paternity leave for full-time employees
- Short-term and long-term disability coverage
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the location and work arrangement for the Event Operations Coordinator role?
The position is listed as remote, but candidates residing in or near San Francisco, Chicago, Salt Lake City, or New York are expected to work on a hybrid or fully onsite basis in those company offices.
What is the employment type for this position?
The posting indicates that this is a full-time position.
Does the job posting specify the salary for the Event Operations Coordinator?
No, the salary is not stated in the job posting.
What tools and software will I need experience with?
Candidates need experience with Cvent, Salesforce, and marketing operations fundamentals including UTMs, landing pages, and campaign tracking.
Sample Interview Questions
AI-generated questions tailored to this specific role — a preview of the full practice set.