Remote opportunity at
iHorizonsExecutive Assistant
iHorizons seeks a full-time, fully remote Executive Assistant to support its chief executive officer. This position involves managing professional and personal schedules, coordinating appointments, preparing meeting…
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About This Role
iHorizons seeks a full-time, fully remote Executive Assistant to support its chief executive officer. This position involves managing professional and personal schedules, coordinating appointments, preparing meeting agendas, and taking meeting minutes. The chosen candidate will act as a primary communication link between the CEO, senior leaders, employees, and external partners while handling calls, emails, and correspondence. This role suits an experienced administrative professional who can operate independently in a virtual…
Job Description
iHorizons seeks a full-time, fully remote Executive Assistant to support its chief executive officer. This position involves managing professional and personal schedules, coordinating appointments, preparing meeting agendas, and taking meeting minutes. The chosen candidate will act as a primary communication link between the CEO, senior leaders, employees, and external partners while handling calls, emails, and correspondence.
This role suits an experienced administrative professional who can operate independently in a virtual environment. Key duties include tracking project progress, analyzing departmental reports, conducting background research, and assisting with business models, feasibility studies, and new business cases. The person in this position will also serve as the Management Committee Secretary, handle travel arrangements, draft and edit documentation, and maintain strict confidentiality and professional integrity.
Candidates must possess strong organizational abilities, time-management skills, and a commitment to understanding and promoting corporate objectives. The job requires maintaining adherence to internal policies, streamlining workflows, and supporting organizational development initiatives.
Responsibilities
- Oversee personal and professional schedules for the chief executive officer
- Arrange meetings, coordinate with participants, set agendas, and ensure thorough preparation
- Participate in sessions when necessary to record minutes and track assigned action items
- Prioritize and maintain daily task lists
- Step in for the chief executive officer by making decisions and delegating tasks during absences
- Facilitate correspondence across internal teams, leadership, and external stakeholders
- Gather, evaluate, and report on departmental progress metrics while escalating variances
- Manage emails, draft responses, and conduct internal or external research
- Screen incoming calls and maintain contact directories
- Serve as the Management Committee Secretary
- Assist with developing business cases, business models, feasibility studies, and documentation
- Carry out background research on assigned topics and deliver findings
- Propose initiatives to boost operational effectiveness and improve work environments
- Support relationship management with key clients and partners
- Draft, format, proofread, and assemble reports, presentations, and correspondence
- Organize travel itineraries and plans
Requirements
- At least three to five years of experience working as an executive assistant at the chief executive officer level
- A minimum of seven years of total professional experience
- Fluent communication and presentation skills in both Arabic and English, covering verbal and written formats
Qualifications
- University degree in Business Administration
- Master’s degree in business administration
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, this is a fully remote, full-time job.
What experience is required for this role?
Applicants must have at least three to five years of experience as a chief executive officer-level executive assistant, with a total of at least seven years of overall experience.
What are the language requirements?
Candidates need excellent written and verbal communication skills in both Arabic and English.
What is the salary for this position?
The salary is not specified in the job posting.
Sample Interview Questions
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