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Virtual CoworkerExecutive Assistant for a Cleaning Service Company in the US (Home Based Full Ti
Virtual Coworker is hiring an Executive Assistant to support a cleaning service company located in Mason, Tennessee. This home-based, full-time position involves managing various administrative, research,…
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About This Role
Virtual Coworker is hiring an Executive Assistant to support a cleaning service company located in Mason, Tennessee. This home-based, full-time position involves managing various administrative, research, and organizational tasks to assist the company owner. The ideal candidate will possess strong organizational skills to handle multiple responsibilities efficiently, ranging from grant tracking to client communications. The person in this role will research and manage small business certifications such as SBE and…
Job Description
Virtual Coworker is hiring an Executive Assistant to support a cleaning service company located in Mason, Tennessee. This home-based, full-time position involves managing various administrative, research, and organizational tasks to assist the company owner. The ideal candidate will possess strong organizational skills to handle multiple responsibilities efficiently, ranging from grant tracking to client communications.
The person in this role will research and manage small business certifications such as SBE and SBC, gather necessary documentation, and monitor application progress. Additional duties include locating grant opportunities, preparing applications, tracking submission deadlines, and vetting freelance grant writers. The assistant will also aid in recruiting house cleaners by publishing job listings, reviewing applicants, and maintaining contact with past candidates for future staffing needs.
Furthermore, the Executive Assistant will conduct client check-ins, manage scheduling and client records using Housecall Pro, handle light email inbox sorting, and organize business paperwork. The position suits someone capable of tracking new business opportunities, overseeing administrative projects, and ensuring all company workflows proceed without interruption.
Responsibilities
- Research and manage small business certification applications including SBE and SBC
- Gather documentation, complete forms, and track the status of certifications
- Search for grant opportunities, prepare applications, and monitor deadlines and approvals
- Source and vet freelance grant writers for review by the owner
- Support the recruitment of experienced house cleaners by posting openings and screening applicants
- Follow up with past or declined candidates to fill future openings
- Conduct business follow-ups including client check-ins and pending opportunities
- Maintain and update client, job, and scheduling records in Housecall Pro
- Manage the inbox by flagging priority messages and drafting responses
- Organize and maintain business paperwork, files, and records
- Identify and track new business opportunities
- Complete assigned research and administrative projects
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, the posting lists this role as home-based and remote.
What is the employment type?
The role is full-time.
What is the salary for this position?
The job posting does not specify a salary.
What software is used for scheduling and records?
The assistant will use Housecall Pro to maintain and update client, job, and scheduling records.
Sample Interview Questions
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