Remote opportunity at
NominalExecutive Assistant- US leadership
Nominal is currently hiring a full-time Executive Assistant - US leadership to work remotely. Nominal develops an artificial intelligence platform designed to automate manual accounting procedures…
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About This Role
Nominal is currently hiring a full-time Executive Assistant - US leadership to work remotely. Nominal develops an artificial intelligence platform designed to automate manual accounting procedures such as reconciliations and close activities for growing enterprises. In this position, you will act as the primary support for the American leadership team, operating directly alongside the Chief Executive Officer. Your main objective is to protect leadership time by handling sensitive information with…
Job Description
Nominal is currently hiring a full-time Executive Assistant - US leadership to work remotely. Nominal develops an artificial intelligence platform designed to automate manual accounting procedures such as reconciliations and close activities for growing enterprises.
In this position, you will act as the primary support for the American leadership team, operating directly alongside the Chief Executive Officer. Your main objective is to protect leadership time by handling sensitive information with high discretion, managing constant change, and keeping stakeholders aligned. Day-to-day duties involve calendar management, travel arrangements, communications, and meeting preparation.
Over time, the responsibilities of this position may expand into broader company operations. This opportunity suits an organized professional who thrives in dynamic environments, manages shifting priorities effectively, and demonstrates a strong sense of urgency. The core schedule for this role runs from 9:00 AM to 6:00 PM US Eastern time, with occasional after-hours assistance required for travel or events.
Responsibilities
- Manage a dynamic and complex calendar for the CEO, balancing meetings, travel, deadlines, and personal commitments
- Handle the CEO email inbox and assist with written communications with increasing autonomy
- Anticipate needs, remove operational bottlenecks, and maintain a consistent operating cadence
- Prepare meeting agendas, compile context, and track follow-up tasks
- Organize schedules, travel arrangements, events, and logistics for the US leadership team
- Monitor action items and deadlines to ensure all projects are completed
- Coordinate leadership meetings, all-hands gatherings, and board preparation logistics
- Plan comprehensive domestic and occasional international travel itineraries, including flights, lodging, and reservations
- Arrange visits to the New York City office for customers, partners, and visitors
- Collaborate with the People team and VP of HR on onboarding and offboarding logistics for employees in the US and Brazil
- Manage special operational projects from inception to completion
Requirements
- Minimum of five years of experience functioning as an executive assistant to C-level leadership, preferably within a startup or fast-paced setting
- Native-level written and spoken English proficiency
- Demonstrated sound judgment and strict discretion regarding confidential data
- Ability to stay organized during shifting priorities and know when to push back
- High sense of urgency and comfort with ambiguity and dynamic work environments
- Proficiency using Google Workspace, Slack, Notion, and artificial intelligence tools
- Experience working with US-based executives and knowledge of American business norms
- Availability during core working hours of 9:00 AM to 6:00 PM US Eastern time, plus occasional off-hours support for travel or events
Qualifications
- Prior operations experience or a demonstrated interest in developing operational skills
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the remote status of this role?
This position is remote.
What employment type is this job?
This is a full-time position.
What are the working hours for this position?
Core working hours are from 9:00 AM to 6:00 PM US Eastern time, with occasional off-hours support required for travel or major events.
What is the salary for this position?
The salary is not specified in the job posting.
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