Opportunity at
CeSHHAR ZimbabweExecutive Assistant X1, Harare
CeSHHAR Zimbabwe is a population health research and programming organization focused on areas such as HIV/AIDS and sexual and reproductive health. The organization collaborates with various…
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About This Role
CeSHHAR Zimbabwe is a population health research and programming organization focused on areas such as HIV/AIDS and sexual and reproductive health. The organization collaborates with various international, regional, and national partners including the Liverpool School of Tropical Medicine, the Ministry of Health and Childcare, and numerous global funders. CeSHHAR Zimbabwe is currently looking for an Executive Assistant X1 to work on-site in Harare. Reporting directly to the Deputy Executive Director…
Job Description
CeSHHAR Zimbabwe is a population health research and programming organization focused on areas such as HIV/AIDS and sexual and reproductive health. The organization collaborates with various international, regional, and national partners including the Liverpool School of Tropical Medicine, the Ministry of Health and Childcare, and numerous global funders. CeSHHAR Zimbabwe is currently looking for an Executive Assistant X1 to work on-site in Harare.
Reporting directly to the Deputy Executive Director (Science) and Principal Investigator, the Executive Assistant provides strategic, operational, and administrative support. Because the Deputy Executive Director handles both institutional leadership and active implementation research, this position sits at the intersection of research management and executive administration. The role involves managing complex schedules, coordinating international stakeholder relations, and helping keep scientific grants and publications on schedule.
This position suits an organized, proactive, and detail-oriented professional capable of managing fast-changing calendars, travel arrangements, and financial liaisons. Key responsibilities include preparing meeting minutes, tracking research deadlines, organizing grant proposal documentation, formatting scientific correspondence, and maintaining absolute discretion with sensitive institutional data and personnel matters. The selected candidate will undergo background checks and must commit to complying with CeSHHAR Zimbabwe safeguarding guidelines.
Responsibilities
- Manage a complex and fast-changing calendar prioritizing institutional operations, research timelines, and grant deadlines
- Coordinate, attend, and document executive and research portfolio meetings while tracking action items
- Arrange domestic and international travel itineraries including flights, visas, accommodations, and transport
- Handle expense reports, travel reconciliations, and reimbursements in compliance with policies
- Maintain a master deadline dashboard for active research projects, progress reports, and submissions
- Gather administrative attachments and support documents for grant proposals
- Proofread, format, and organize references for research briefs, presentations, and academic manuscripts
- Act as a central point of contact for the Deputy Director project teams
- Screen incoming correspondence and respond directly to routine inquiries with diplomacy
- Handle sensitive institutional data, personnel matters, and research findings with discretion
Requirements
- Hold a Bachelor degree
- Possess 4 to 5 years of experience as an executive assistant, project coordinator, or research administrator supporting senior leadership
- Demonstrate advanced proficiency in the Microsoft Office Suite and Google Workspace
- Commit in writing to comply with safeguarding guidelines and undergo relevant background checks
Qualifications
- Degree in Public Health, Health Administration, Business Administration, or a related field
- Experience working in a research, academic, NGO, or global health setting
- Familiarity with medical, public health, or scientific terminology specifically relating to HIV and sexual and reproductive health
- Experience using project management tools and reference management software such as EndNote or Zotero
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Where is this job located?
This position is on-site in Harare.
What are the core experience requirements?
Applicants must hold a Bachelor degree and have 4 to 5 years of experience as an executive assistant, project coordinator, or research administrator supporting senior leadership.
What is the salary for this position?
The salary is not stated in the job posting.
How do I apply for this position?
Interested candidates should email their CV and a cover letter addressed to Human Resources at vacancies@ceshhar.co.зи, making sure to indicate the position in the subject line.
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