Remote opportunity at
Mothers Out FrontFinance and Operations Manager
Mothers Out Front operates as a fully remote non-profit organization mobilizing caregivers, grandmothers, and mothers to advocate for a swift transition to clean, renewable energy and…
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About This Role
Mothers Out Front operates as a fully remote non-profit organization mobilizing caregivers, grandmothers, and mothers to advocate for a swift transition to clean, renewable energy and climate justice. The group provides training and community structures enabling participants to lead local and state campaigns. To support this mission, the employer seeks a full-time Finance and Operations Manager to oversee administrative, human resources, and financial systems. Reporting directly to the Executive Director,…
Job Description
Mothers Out Front operates as a fully remote non-profit organization mobilizing caregivers, grandmothers, and mothers to advocate for a swift transition to clean, renewable energy and climate justice. The group provides training and community structures enabling participants to lead local and state campaigns. To support this mission, the employer seeks a full-time Finance and Operations Manager to oversee administrative, human resources, and financial systems.
Reporting directly to the Executive Director, this position handles day-to-day operations, ensures compliance with non-profit standards, and manages organizational workflows. Ideal candidates are detail-oriented generalists who enjoy building internal processes, balancing multiple administrative functions, and collaborating with accounting and leadership teams. The role requires handling confidential personnel and financial data with discretion while supporting staff across a distributed work environment.
Responsibilities
- Manage administrative technology platforms including password managers, device management tools, project software, and Google Drive while enforcing data security practices
- Oversee vendor relationships, subscriptions, equipment, mailbox management, and the virtual office
- Handle contracts, insurance policies, and renewals alongside organizational policies and procedures
- Process accounts payable via Bill.com, issue invoices, monitor payments with the development team, and maintain banking and credit card programs
- Assist with monthly and year-end financial closes, transaction recording, receipt tracking, cash flow monitoring, and grant financial reporting
- Collaborate with the Chief Financial Officer and accounting team on tax filings, audits, Form 990 preparation, and 1099 processing
- Coordinate the employee lifecycle including recruitment, onboarding, offboarding, performance review schedules, and professional development
- Administer payroll, employee benefits, paid time off, personnel records, and collective bargaining agreement administration
- Track federal and state non-profit reporting deadlines, lobbying disclosures, and charitable registrations
Requirements
- At least six years of professional background in administration, finance, or non-profit operations
- Practical experience managing accounts receivable and payable, budget tracking, and working with external bookkeepers or accountants
- Familiarity with human resources administration tasks such as onboarding, recruiting, benefits coordination, and payroll processing
- Demonstrated project management capabilities with strong attention to detail and priority management under tight deadlines
- Proficiency in administering technology vendors and software systems
- Exceptional written and verbal communication skills
- Ability to travel up to twice a year for organizational events and staff gatherings
- Availability to work occasional nights and weekends as required
Qualifications
- Prior background working in advocacy, political, or small non-profit settings handling multiple functions
- Familiarity with restricted grants, grant reporting, and allocation of expenses across 501(c)(3) and 501(c)(4) entities
- Previous exposure to unionized workplaces or collective bargaining agreements
Core Skills
Benefits
- Health, dental, and vision insurance coverage
- 401(k) retirement plan
- Flexible spending account
- Paid vacation, holidays, and sick leave
- Remote work setup support
- Ongoing training opportunities
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, Mothers Out Front is a fully remote organization, and the person in this role will work from a home office anywhere in the United States.
What is the salary range for this role?
The salary for the Finance and Operations Manager ranges from $78,000 to $85,000 per year, determined by experience.
How do I apply for this position?
Applicants should complete the application questions and submit their resume. The posting notes applications are reviewed on a rolling basis with a deadline of December 1 for full consideration.
Are there travel or schedule requirements?
Yes, travel is required up to two times per year for organizational events and staff gatherings, and the schedule may occasionally require working nights and weekends.
Sample Interview Questions
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