This job has expired and is no longer accepting applications.
Remote opportunity at
VentureWellGrants Administration Officer
VentureWell seeks a full-time Grants Administration Officer to join its team on-site. Operating since 1995, VentureWell backs science and technology inventors and fosters entrepreneurship ecosystems, having…
Career Tools
About this role
Grants Administration Officer at VentureWell is a full-time role. Work arrangement: Remote. Location: Not specified. No salary is shown in this listing. It was posted on Oct 2, 2026. This listing is paused and not taking applications at the moment.
Job Description
VentureWell seeks a full-time Grants Administration Officer to join its team on-site. Operating since 1995, VentureWell backs science and technology inventors and fosters entrepreneurship ecosystems, having supported over 21,000 innovators and thousands of ventures across fields like biomedicine, sustainable energy, and healthcare.
In this role, you will coordinate end-to-end grant and competition processes, collaborate with finance and program departments, and provide technical support for the organization's grants administration platform. The position suits a detail-oriented professional with a strong background in grant administration who can manage workflows, deliver customer service to applicants and reviewers, and drive continuous improvement of grants systems. Reporting directly to the Procurement and Grants Manager, you will spend the majority of your time on grants administration management, alongside system optimization and administrative training tasks.
Responsibilities
- Manage timelines, workflows, and records for grants, competitions, and direct subaward programs across multiple departments
- Design and execute all phases of grant workflows, covering intake, reviews, board approvals, notifications, onboarding, and contracting
- Build and launch Requests for Proposals end-to-end while coordinating reviewers and panels
- Provide technical support and customer service to applicants, grantees, reviewers, and staff
- Process onboarding documentation, compliance reviews, and vendor setups for recipients and subrecipients
- Prepare routine and ad-hoc financial and application reports for internal stakeholders
- Identify software improvements and serve as a Product Expert on the grants management system development team
- Optimize tools such as Asana, Salesforce, AirTable, GSuite, and AdobeSign
Requirements
- At least 3 years of related grant administration experience within a government entity, foundation, or non-profit organization
- Experience in proposal and grant administration design, development, and delivery
- Strong project management skills with the ability to meet deadlines and manage end-to-end workflows
- Proficiency in written and oral communication to synthesize and articulate information clearly
- High digital fluency using cloud-based office applications, CRMs, and collaboration tools
Core Skills
Benefits
- Salary range of $75,000 to $88,000 based on experience and internal equity
- 403(b) retirement plan featuring a 200% match up to a 10% maximum employer contribution when the employee contributes 5%
- Medical, dental, and vision insurance coverage
- $1,000 home office stipend provided upon hire
- Target work week of 35 hours to support work-life balance
- 20 paid vacation days per year
- 12 paid holidays
- 12 paid wellness days
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the employment type for the Grants Administration Officer?
This is a full-time position.
What is the work location or remote status?
The position is on-site.
What salary range is offered for this role?
The salary ranges from $75,000 to $88,000, determined by experience and internal equity.
How many years of experience are required?
Candidates must have at least 3 years of related experience in grant administration within a government entity, foundation, or non-profit organization.
Sample Interview Questions
AI-generated questions tailored to this specific role — a preview of the full practice set.
Explore more jobs like this
What to do next
This listing is no longer open, so the quickest next step is one of the live roles above. Save the ones that fit, and check the employer's other openings on its company page. To hear about new matches as they are posted, set up a job alert from your candidate account.