Office Coordinator - Contract

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About This Role

Aperia Technologies, creators of the Halo Automatic Tire Inflator and Halo Connect data platform, is looking for a contract Office Coordinator to support daily operations. This remote position involves helping maintain an organized, welcoming, and well-equipped workplace by assisting with administration, facilities, and events. The ideal candidate is a goal-oriented self-starter with strong adaptability, capable of managing confidential information discreetly. Responsibilities include handling mail and shipments, monitoring inventory for office…

Job Description

Responsibilities

• Provide daily administrative support through document preparation, data entry, record filing, and shared information maintenance
• Greet visitors, notify hosts, and follow access and visitor protocols
• Handle incoming mail, packages, and outgoing shipments with tracking
• Track inventory for office, kitchen, and breakroom supplies and place approved orders
• Inspect reception, conference, and kitchen areas daily, reporting cleaning or maintenance requirements
• Document facilities issues, coordinate approved service visits, and track open items
• Coordinate Friday lunches, including headcounts, dietary needs, catering orders, and budget cleanup
• Assist with company meetings, celebrations, and events by managing RSVPs, logistics, room setup, and catering
• Organize receipts, verify invoices against orders, and submit documentation for expense and purchasing records
• Facilitate employee onboarding and offboarding by setting up workspaces, providing access items, and updating checklists with HR and IT
• Adhere to company standards for safety, recordkeeping, and confidentiality while reporting hazards to leadership
• Execute extra clerical and administrative tasks as assigned

Requirements

• 1 to 3 years of background working as an office clerk or office coordinator
• Demonstrated ability to handle confidential information with discretion
• Strong time management, organizational, and detail-oriented capabilities
• Effective verbal and written communication abilities alongside interpersonal skills
• Familiarity with Google Suite and Microsoft Office
• High level of technical proficiency and adaptability to stressful environments or change
• Self-motivated and goal-driven with the ability to initiate projects independently
• Authorized to work in the United States on an ongoing basis without sponsorship

Qualifications

• High school diploma or equivalent
• Associate degree

Core Skills

Benefits

• Pay rate of $22 to $25 per hour

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