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ParalucentPart-Time Finance & Operations Coordinator
Paralucent seeks a Part-Time Finance & Operations Coordinator for a hybrid or flexible arrangement in Toronto, Ontario. This initial six-month contract requires approximately 20 hours per…
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About This Role
Paralucent seeks a Part-Time Finance & Operations Coordinator for a hybrid or flexible arrangement in Toronto, Ontario. This initial six-month contract requires approximately 20 hours per week, with a potential for extension or evolution into a longer-term role. The position is well-suited for an experienced finance administrator, accounting coordinator, or bookkeeper who thrives in a growing small-business environment and enjoys autonomous work. In this role, the coordinator will oversee daily…
Job Description
Paralucent seeks a Part-Time Finance & Operations Coordinator for a hybrid or flexible arrangement in Toronto, Ontario. This initial six-month contract requires approximately 20 hours per week, with a potential for extension or evolution into a longer-term role. The position is well-suited for an experienced finance administrator, accounting coordinator, or bookkeeper who thrives in a growing small-business environment and enjoys autonomous work.
In this role, the coordinator will oversee daily finance administration and enhance internal workflows. Key duties include issuing client invoices, managing accounts receivable and collections, processing vendor and contractor payments, and executing bank and credit-card reconciliations. Additional responsibilities involve payroll administration, month-end tasks, and generating regular cash-flow and reporting documentation. The ideal candidate will also document and refine operational processes utilizing Excel, Power Automate, and related software.
Responsibilities
- Prepare and issue client invoices
- Monitor accounts receivable and pursue outstanding payments professionally
- Match payments and remittances to invoices
- Gather timesheets, unit sheets, purchase orders, and billing details
- Review and process vendor and contractor payments
- Verify contractor hours, rates, timesheets, and payment math
- Keep accurate records within QuickBooks Online
- Perform bank and credit-card reconciliations
- Assist with payroll administration and month-end tasks
- Generate recurring reports for cash-flow, aging, invoicing, and collections
- Support project-level tracking for revenue, cost, utilization, and profitability
- Maintain organized electronic finance files
- Document and enhance financial and administrative workflows
- Identify process improvement opportunities using Excel and Power Automate
Requirements
- Three or more years of experience in bookkeeping, accounting coordination, or finance administration
- Hands-on background in accounts receivable, accounts payable, invoicing, collections, and reconciliations
- Experience using QuickBooks Online
- Strong proficiency in Microsoft Excel
- Experience with Microsoft 365 including Outlook, Teams, OneDrive, and SharePoint
- Strong organizational skills with high attention to detail
- Clear, confident, and professional communication abilities
- Capacity to work independently, track recurring deadlines, and escalate issues early
- Discretion and sound judgment regarding confidential information
- Legal eligibility to work in Canada
- Some availability during regular business hours
Qualifications
- Experience in technology consulting, professional services, staffing, or contractor-based businesses
- Familiarity with payroll administration
- Familiarity with HubSpot, Power BI, Power Automate, or UiPath
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the location and work arrangement for this role?
The position is based in Toronto, Ontario, with a hybrid or flexible arrangement.
What is the employment type and schedule?
This is an initial six-month contract for approximately 20 hours per week with a flexible schedule, though some availability during regular business hours is required.
What experience is required to apply?
Candidates must have three or more years of experience in bookkeeping, accounting coordination, or finance administration, along with hands-on practice using QuickBooks Online and Microsoft Excel.
What is the salary for this position?
The job posting does not specify a salary; compensation is based on experience and the engagement structure.
Sample Interview Questions
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