Opportunity at
United Nations Population FundPersonal Assistant To Representative
The United Nations Population Fund (UNFPA) is hiring a Personal Assistant To Representative for a full-time, on-site role based in Harare, Zimbabwe. This position operates under…
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About This Role
The United Nations Population Fund (UNFPA) is hiring a Personal Assistant To Representative for a full-time, on-site role based in Harare, Zimbabwe. This position operates under a fixed-term contract classified at grade G6. The role sits within the office of the Representative, where the selected professional will coordinate and monitor administrative procedures, business processes, and related activities with strict adherence to schedules and deadlines. The primary function involves providing comprehensive…
Job Description
The United Nations Population Fund (UNFPA) is hiring a Personal Assistant To Representative for a full-time, on-site role based in Harare, Zimbabwe. This position operates under a fixed-term contract classified at grade G6.
The role sits within the office of the Representative, where the selected professional will coordinate and monitor administrative procedures, business processes, and related activities with strict adherence to schedules and deadlines. The primary function involves providing comprehensive administrative and logistical assistance to ensure smooth daily operations.
UNFPA leads United Nations efforts toward safe childbirth, voluntary family planning, the elimination of gender-based violence, and demographic adaptation. The organization seeks principled personnel who uphold international norms, demonstrate ethical standards, and contribute to high-impact developmental results.
This opportunity is well-suited for organized professionals with a strong background in office management or administration who possess experience handling executive schedules, records management, and document preparation. Candidates must be able to manage workflow efficiently while maintaining confidentiality and professionalism.
Responsibilities
- Coordinate and monitor business processes and administrative procedures for the Representative's office
- Provide general research support utilizing records and reports
- Prepare periodic and ad hoc reports concerning programmatic and project activities
- Maintain documents, records, and control plans to monitor administrative and financial functions
- Manage the work program and calendar for the Representative
- Keep leadership informed through status updates, reports, and relevant information
- Maintain an updated telephone and address directory for key stakeholders
- Organize meetings, draft agendas, gather documentation, and act as secretary for conferences and workshops
- Manage the office filing system according to established classification protocols
- Draft routine correspondence
- Perform additional administrative and logistical tasks as required
Requirements
- Six years of relevant work experience in administration or office management for candidates with a secondary-level education, OR three years of experience for candidates holding a university degree
- Proficiency in utilizing standard computer software applications
- Adherence to the Standards of Conduct for the International Civil Service
- Demonstrated commitment to the values, aims, and principles of the UN system and UNFPA
Qualifications
- Completed secondary-level education
- A first-level university degree
- A thorough understanding of the general UN system
- Fluency in English
- Knowledge of other official United Nations languages
Core Skills
Benefits
- Competitive net salary
- Health insurance
- Attractive remuneration package with applicable benefits
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the location and work arrangement for this position?
The job is located in Harare, Zimbabwe, and is an on-site, full-time fixed-term position.
What educational and experience background is required to apply?
Candidates need either a completed secondary-level education with six years of relevant experience in office management or administration, or a first-level university degree with three years of experience.
What compensation and benefits are offered?
The posting specifies an attractive remuneration package that includes a competitive net salary and health insurance.
How can candidates apply for this role?
The source posting does not specify step-by-step application instructions beyond noting a closing date of October 19, 2026.
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