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FreedUpRemote Executive Assistant - Proposals & Contracts Coordinator (Business Ops)
FreedUp places talented Executive Assistants and business support specialists with founders and executives at growing United States companies. The firm is currently seeking a Proposals &…
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About This Role
FreedUp places talented Executive Assistants and business support specialists with founders and executives at growing United States companies. The firm is currently seeking a Proposals & Contracts Coordinator to support the founder of a boutique privacy consulting firm. This position is distinct from a classic Executive Assistant role and does not currently involve calendar or inbox management. The primary focus of the job is preparing client proposals, statements of work,…
Job Description
FreedUp places talented Executive Assistants and business support specialists with founders and executives at growing United States companies. The firm is currently seeking a Proposals & Contracts Coordinator to support the founder of a boutique privacy consulting firm.
This position is distinct from a classic Executive Assistant role and does not currently involve calendar or inbox management. The primary focus of the job is preparing client proposals, statements of work, and master services agreements. The role also includes light business operations support, such as occasional administrative tasks, invoicing assistance, vendor paperwork, and client onboarding forms.
This opportunity suits an independent professional who enjoys precision, takes pride in polished documents, and maintains composure when managing last-minute assignments.
Responsibilities
- Prepare client proposals from company templates while ensuring accurate scope, deliverables, timelines, and investment amounts
- Convert approved proposals into statements of work and support the master services agreement process from initial draft to signature
- Track changes and comments back and forth with clients while keeping every version organized
- Review dates, pricing, deliverables, names, and formatting prior to document release
- Maintain an organized and current library of proposals and contracts
- Build and refine proposal decks and documents using Google Slides or PowerPoint
- Assist with light business operations tasks including invoicing support, vendor paperwork, and client onboarding forms
- Keep HubSpot and ClickUp up to date as needed
Requirements
- Over three years of hands-on experience writing proposals, statements of work, or contracts from templates
- Exceptional attention to detail regarding dates, pricing, investment amounts, deliverables, and formatting
- Strong proficiency in creating polished documents and slide decks in Google Slides or PowerPoint
- Experience coordinating contract or proposal redlines with clients
- Excellent written English proficiency
- Availability to work during Central Time business hours
- Reliable high-speed internet and a quiet home office setup
Qualifications
- Experience utilizing artificial intelligence tools such as Claude or ChatGPT for drafting
- Familiarity with HubSpot and ClickUp
- Background in privacy, legal, or consulting sectors, including paralegal-style document work like redlines
Core Skills
Benefits
- Remote work opportunity
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential performance bonuses
- Paid time off
- Health Maintenance Organization coverage after three months
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, this role is remote and requires a reliable high-speed internet connection along with a quiet home office setup.
What are the core hours for this job?
Team members must be available during Central Time business hours.
What is the primary focus of the role?
The main focus is drafting and managing client proposals, statements of work, and master services agreements, along with light business operations support.
What experience is required to apply?
Applicants need three or more years of hands-on experience writing proposals, statements of work, or contracts from templates, alongside strong document formatting skills.
What is the salary for this position?
The salary is not specified in the job posting.
Sample Interview Questions
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