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FreedUpRemote Part-Time Executive Assistant
FreedUp matches skilled Executive Assistants with founders and growing companies in the United States, aiming to provide a supportive environment and career growth for talent based…
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About This Role
FreedUp matches skilled Executive Assistants with founders and growing companies in the United States, aiming to provide a supportive environment and career growth for talent based in the Philippines and Latin America. The company is hiring a part-time, remote Executive Assistant to support a US-based real estate investor and operator who manages apartment buildings, internal staff, and development projects. In this role, you will take full ownership of the executive's…
Job Description
FreedUp matches skilled Executive Assistants with founders and growing companies in the United States, aiming to provide a supportive environment and career growth for talent based in the Philippines and Latin America. The company is hiring a part-time, remote Executive Assistant to support a US-based real estate investor and operator who manages apartment buildings, internal staff, and development projects. In this role, you will take full ownership of the executive's overflowing inbox and unmanaged calendar. Core responsibilities include triaging daily emails, drafting responses in the executive's voice, routing urgent business matters, and building a scheduling system from scratch. You will work closely with external contacts such as lenders, lawyers, and brokers, as well as internal staff. The initial 30 days will center on resolving the top three time-wasting bottlenecks, with the expectation that you will independently run the inbox and calendar by the 90-day mark. This position requires strong judgment, absolute discretion regarding financial and legal information, and the ability to operate proactively without waiting for instructions. Candidates must maintain consistent overlap with US business hours and have reliable high-speed internet paired with a quiet home office.
Responsibilities
- Review, sort, prioritize, and act on all incoming daily emails as the main priority
- Compose direct replies for routine and administrative messages using the executive's voice
- Draft responses for messages requiring direct executive input or approval
- Monitor open communication threads and follow up to prevent overlooked tasks
- Determine urgency levels and route communications appropriately to the executive or staff
- Learn and manage key contacts including lenders, lawyers, brokers, insurers, accountants, and staff
- Flag critical and time-sensitive items like financing deadlines, legal matters, and insurance claims proactively
- Establish and manage a brand new calendar system featuring scheduling rules and a booking link
- Arrange calls and meetings with internal team members and external professionals
- Protect the executive's time to ensure the calendar aligns with actual business priorities
- Conduct regular check-ins to review open tasks, routing choices, and needed adjustments
- Develop and maintain an ongoing playbook of routing rules, contacts, and recurring procedures
- Identify recurring time drains and suggest practical operational improvements
Requirements
- Minimum of three years of experience as an Executive Assistant or in a comparable support role with US-based executives or companies
- Highly proactive approach with the ability to audit systems and identify gaps independently
- Exceptional organization, high attention to detail, and rapid responsiveness
- Strong discipline, professionalism, and complete discretion handling financial, legal, and tenant information
- Excellent written and spoken English proficiency with the ability to reply on behalf of an executive
- Availability to work part-time with consistent schedule overlap during US business hours
- Reliable high-speed internet and a quiet home office environment
Qualifications
- Background in real estate, property management, multifamily housing, property acquisitions, or development
- Previous experience interacting with lenders, legal counsel, insurance claims, or accounting departments
- Familiarity with property management applications such as AppFolio, Yardi, or Buildium
- Experience configuring inbox rules, labels, or automations within Gmail or Outlook
- Comfort utilizing artificial intelligence tools to expedite email triage and drafting
- Demonstrated experience writing and maintaining standard operating procedures or playbooks
Core Skills
Benefits
- Monthly compensation between 600 and 800 USD based on experience
- Year-end bonus and other applicable bonuses
- Health insurance allowance
- Paid time off and holidays
- Training and ongoing support provided by the FreedUp team
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, this is a remote position based in the Philippines.
What is the employment type and schedule?
This is a part-time role that requires consistent schedule overlap during US business hours.
What is the salary for this role?
Compensation ranges from 600 to 800 USD per month, depending on experience.
What are the key requirements to apply?
Applicants must have at least 3 years of executive assistant experience with US companies, excellent English skills, high discretion, and a proactive mindset.
How does the hiring process work?
The process includes an online application, a Loom video introduction, a recruiter prescreen call, a final interview with the recruiting lead, a work evaluation, and a final interview with the client.
Sample Interview Questions
AI-generated questions tailored to this specific role — a preview of the full practice set.