This job has expired and is no longer accepting applications.
Hybrid opportunity at
AbbVieSenior Administrative Assistant
AbbVie is a biopharmaceutical enterprise dedicated to discovering and providing novel medicines and therapeutic solutions for significant health challenges across neuroscience, oncology, immunology, and the Allergan…
Career Tools
About this role
Senior Administrative Assistant at AbbVie is a full-time role. Work arrangement: Hybrid. Location: Not specified. No salary is shown in this listing. It was posted on Oct 1, 2026. This listing is paused and not taking applications at the moment.
Job Description
AbbVie is a biopharmaceutical enterprise dedicated to discovering and providing novel medicines and therapeutic solutions for significant health challenges across neuroscience, oncology, immunology, and the Allergan Aesthetics portfolio. The organization is currently seeking a Senior Administrative Assistant to deliver high-level operational support.
This position suits a professional with strong organizational capabilities who can manage executive calendars, coordinate travel arrangements, and handle sensitive information with complete confidentiality. The role follows a hybrid work arrangement requiring presence in the office for three days each week, specifically Tuesday, Wednesday, and Thursday, with additional in-office days determined by operational demands.
The person in this role will assist leadership by preparing business documents, overseeing departmental files, organizing meetings and events, processing expense reports, and facilitating onboarding activities for new staff members. Candidates must demonstrate proficiency in standard productivity software and maintain compliance with all internal guidelines.
AbbVie operates as an equal opportunity employer committed to ethical practices and community engagement. Eligible employees may receive access to medical, dental, and vision coverage, paid time off, and retirement plans, along with potential eligibility for short-term incentive programs.
Responsibilities
- Manage calendars, coordinate domestic and international travel, and prioritize scheduling for the VP and Heads of Sales
- Monitor executive email, highlight required actions, draft correspondence, and handle departmental phone calls and couriers
- Organize and maintain departmental records in alignment with corporate and legal standards
- Plan internal and external meetings and events by booking rooms, arranging technology, and preparing materials
- Process billing, expense reports, and purchase order requests using designated systems like SNAPP
- Use software tools such as the Corporate Travel website, Service Now, and Microsoft Office Suite
- Facilitate new hire onboarding by organizing office setup, access, and submitting Service Now requests
- Maintain distribution lists, Team ID mailboxes, and tracking spreadsheets for recurring leadership meetings
- Provide backup administrative assistance to other personnel and resolve schedule conflicts proactively
Requirements
- Minimum of three years of administrative support experience
- Experience supporting leadership at the VP level or an equivalent tier
- Fostering professional working relationships across teams to support legal operations
- Adhering to all internal corporate policies, standards, and purchasing procedures
Qualifications
- High School diploma or equivalent education
- Intermediate to advanced proficiency in Microsoft Office Suite, Outlook, and Adobe Acrobat
Core Skills
Benefits
- Paid time off including vacation, holidays, and sick leave
- Medical, dental, and vision insurance coverage
- Participation in 401(k) plans
- Eligibility for short-term incentive programs
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the remote work policy for this position?
This is a hybrid position that requires employees to work from the office three days per week on Tuesdays, Wednesdays, and Thursdays. Additional in-office days may be requested depending on business needs.
What experience is required to apply?
Applicants must have at least three years of administrative assistant experience, including prior experience supporting a vice president or equivalent level.
What is the salary for this job?
The job posting does not specify a precise salary amount, though base pay ranges depend on factors like geographic location for areas with pay transparency laws.
What benefits are offered?
Eligible employees receive medical, dental, and vision insurance, paid time off, 401(k) plans, and eligibility for short-term incentive programs.
Sample Interview Questions
AI-generated questions tailored to this specific role — a preview of the full practice set.
Explore more jobs like this
What to do next
This listing is no longer open, so the quickest next step is one of the live roles above. Save the ones that fit, and check the employer's other openings on its company page. To hear about new matches as they are posted, set up a job alert from your candidate account.