Remote opportunity at
CannonDesignSpecifications Coordinator II
CannonDesign is an architecture and engineering practice that blends strategy, design, engineering and social impact work. This Specifications Coordinator II role backs project teams by making…
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About This Role
CannonDesign is an architecture and engineering practice that blends strategy, design, engineering and social impact work. This Specifications Coordinator II role backs project teams by making sure the designers' intent is written into project manuals that meet performance, regulatory and client requirements. The coordinator works with architects, engineers and consultants across disciplines to sharpen clarity, reduce project risk and support code compliance. Day to day, the coordinator builds and organizes…
Job Description
CannonDesign is an architecture and engineering practice that blends strategy, design, engineering and social impact work. This Specifications Coordinator II role backs project teams by making sure the designers' intent is written into project manuals that meet performance, regulatory and client requirements. The coordinator works with architects, engineers and consultants across disciplines to sharpen clarity, reduce project risk and support code compliance.
Day to day, the coordinator builds and organizes project manuals for several jobs at once. That means configuring projects in the Specpoint tool, inviting project teams, and setting export options. The coordinator makes sure manuals are formatted and packaged correctly alongside the specification writer, and runs quality checks on finished manuals. Deadlines and deliverable expectations are communicated early to internal teams and outside consultants, statuses are kept current in the specification app, and the coordinator attends a weekly meeting on specification workload.
The position calls for a working knowledge of what each design phase requires, from schematic design through construction documents, and a general sense of Division 01 specifications. The coordinator manages their own time, works without close supervision, and double-checks both their own output and that of colleagues.
The posted salary range is USD 46,000 to 57,500 per year. The opening can be staffed from any US location, with candidates who can work from one of the firm's offices possibly favored. Benefits include medical, dental and vision coverage, flexible spending options, paid time off, flexible hours, remote options and a 401(k).
Responsibilities
- Build and organize project manuals for several projects at the same time.
- Create projects inside Specpoint, bring in project teams, and define export settings.
- Coordinate with the specification writer so manuals are formatted and packaged properly.
- Notify project teams and outside consultants about upcoming deliverables and due dates.
- Run quality control checks on finished project manuals.
- Keep project statuses current in the specification app and join the weekly workload meeting.
- Juggle multiple projects and deliverables without losing track.
Requirements
- A high school diploma or GED, required. An associate degree is preferred.
- At least four years in administrative support.
- Assertive, clear speaking and writing, with follow-through.
- Strong organizational skills, time management and attention to detail.
- Flexibility when priorities change quickly, and the ability to work alone or as part of a team.
- Proficiency with Microsoft Office and Bluebeam.
- Basic grasp of deliverables by project phase, and general knowledge of Division 01 specifications.
Qualifications
- Prior work in architecture, engineering or construction.
- CSI certification.
- Familiarity with MasterWorks, and with MasterSpec through e-SPECS or Specpoint.
Core Skills
Benefits
- Medical, dental and vision coverage, plus flexible spending accounts and optional insurance.
- Paid time off, flexible schedules and remote work options.
- 401(k) plan and employee perk programs.
- Possible discretionary bonuses.
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Where can this job be filled?
The posting says the position can be staffed from any US location, with preference possibly given to applicants based near one of the firm's offices.
What is the salary range?
The posted salary range is USD 46,000 to 57,500 per year. Actual pay may vary by location, experience, education and skill level.
What experience is required?
The posting requires a high school diploma or GED and at least 4 years of administrative support experience.
How do I apply?
The posting says candidates can only apply through the company's careers site and should provide a resume and portfolio.
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