Remote opportunity at
Wikimedia FoundationWikimania Scholarships and Event Coordinator
The Wikimedia Foundation operates free knowledge projects such as Wikipedia and serves as the non-profit organization behind these resources. The organization is currently seeking a Wikimania…
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About This Role
The Wikimedia Foundation operates free knowledge projects such as Wikipedia and serves as the non-profit organization behind these resources. The organization is currently seeking a Wikimania Scholarships and Event Coordinator for an eight-month contractor position. This role focuses on supporting the annual Wikimania conference, which will take place in Santiago and be hosted by the Latin American community. The person in this role will primarily manage the coordination, communication, and…
Job Description
The Wikimedia Foundation operates free knowledge projects such as Wikipedia and serves as the non-profit organization behind these resources. The organization is currently seeking a Wikimania Scholarships and Event Coordinator for an eight-month contractor position. This role focuses on supporting the annual Wikimania conference, which will take place in Santiago and be hosted by the Latin American community.
The person in this role will primarily manage the coordination, communication, and facilitation of funded event attendees referred to as scholars, handling details related to their travel, accommodations, and visa requirements. Additional duties involve collaborating with project managers, the core organizing team, and communications personnel to build attendee guides, manage pre-conference registrations, oversee volunteer schedules, and provide on-site support during the event week starting August 16th. Candidates must be based in Chile, with Santiago preferred, and must commit to 35 hours per week, scaling up to 40 hours weekly during the peak months leading into the conference.
Responsibilities
- Facilitate and coordinate scholarships awarded to attendees for the Wikimania event in Santiago
- Meet bi-weekly or weekly with the project manager and lead volunteer to monitor progress
- Communicate and coordinate travel, visa, and accommodation requirements with successful scholars
- Coordinate with scholars regarding volunteer opportunities at the conference and organize volunteer rotas
- Participate in scholarship coordination meetings and core organizing team calls
- Develop a frequently asked questions resource to guide potential inquiries
- Create and distribute a Wikimania Guide for Attendees covering arrival, local customs, and event details
- Manage registration procedures for the pre-conference day and assist with partner-led tour planning
- Provide on-site support for scholars and manage troubleshooting during the event week
- Contribute to post-event evaluations, reporting, and reviews of the scholarship procedure
- Assist the communications sub-committee with writing and publishing information materials
- Collaborate with designers and event agencies on branding production and on-site goody bag logistics
Requirements
- Baseline availability of 35 hours per week, scaling up to 40 hours per week during the two to three peak months prior to the event
- Based in Chile, with Santiago preferred
- Possess strong administration and record keeping capabilities
- Demonstrate experience utilizing email campaign platforms and event management systems
- Demonstrate 3 to 5 years of event coordination and attendee inquiry response experience
- Bring experience working on logistics for medium to large scale events
- Show experience coordinating high volume communications
- Demonstrate fluency in both Spanish and English
Qualifications
- Prior experience working with a diverse set of volunteers across different regions
- Familiarity with Wikimedia communities and their communication methods
- Experience with global working environments
- Understanding of the event and conference industry within the Latin American region
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the employment type and duration for this role?
This position is an 8-month contractor role starting in December 2026 or January 2027.
What are the working hours required for the position?
The role requires a baseline of 35 hours per week, which increases to 40 hours per week during the 2 to 3 peak months leading up to the event.
Where is the position located?
Candidates must be based in Chile, with Santiago preferred.
What is the salary for this position?
The salary is not stated in the posting.
Sample Interview Questions
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