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CapsLockCreative Marketing Project Coordinator
CapsLock seeks a Creative Marketing Project Coordinator to join its global team on a remote basis. CapsLock operates as an IT marketing company that builds customer…
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About This Role
CapsLock seeks a Creative Marketing Project Coordinator to join its global team on a remote basis. CapsLock operates as an IT marketing company that builds customer acquisition solutions for B2C clients, primarily serving large partners in North America. The organization integrates digital marketing, IT, design, artificial intelligence analytics, sales consulting, and proprietary marketing technology. In this role, the coordinator manages a fast-paced creative pipeline supporting video editors, designers, media buyers,…
Job Description
CapsLock seeks a Creative Marketing Project Coordinator to join its global team on a remote basis. CapsLock operates as an IT marketing company that builds customer acquisition solutions for B2C clients, primarily serving large partners in North America. The organization integrates digital marketing, IT, design, artificial intelligence analytics, sales consulting, and proprietary marketing technology.
In this role, the coordinator manages a fast-paced creative pipeline supporting video editors, designers, media buyers, and creative strategists numbering between 15 and 25 individuals. Responsibilities include organizing monthly creative asset requests such as video advertisements, graphics, and ad text into structured tasks using ClickUp. The person in this position tracks deadlines, verifies quality prior to launch, maintains documentation, logs test results, and collaborates on brainstorming initiatives. The workload involves scaling operations to handle between 100 and 350 tasks per month through workflow automation and AI tools.
This position suits individuals who enjoy bringing organization to busy environments, possess strong attention to detail, and maintain an interest in creative marketing content. Team members communicate in English at an upper-intermediate level or higher.
Responsibilities
- Convert monthly creative requests for videos, images, and ad copy into structured tasks within ClickUp
- Attach briefs, guidelines, and references to tasks and assign them to appropriate team members
- Negotiate and agree on deadlines with each team and monitor all tasks from request through launch
- Keep records of all creative tests and their status across every stage
- Communicate daily with a creative team of 15 to 25 professionals
- Follow up proactively to ensure deadlines are met and workflow bottlenecks are identified and resolved
- Release approved assets to media buyers and verify their receipt, launch, and review
- Inspect final images, videos, and ad text against technical specifications, client guidelines, and briefs to catch errors before launch
- Maintain logs of live assets, active tests, and learned insights
- Identify repetitive tasks and implement AI tools and automations to streamline workflows
- Participate in brainstorming sessions and convert raw concepts into actionable tasks
Requirements
- Minimum of 2 years of experience in project coordination, operations, or process management
- Practical background using project management software such as ClickUp, monday.com, Asana, or Trello
- Hands-on experience applying AI tools including ChatGPT or Claude to optimize workflows
- Demonstrated ability to handle a high volume of tasks under strict deadlines with precise tracking
- Strong attention to detail when evaluating images, videos, and written ad copy
- Professional communication skills with the ability to follow up across multiple teams
- Upper-intermediate English proficiency (B2 level or higher)
Qualifications
- Prior experience working in a creative production environment, marketing agency, or e-commerce setting
Core Skills
Benefits
- Fully remote work environment
- Generous paid vacation policy
- Unlimited sick days
- Ongoing learning opportunities including a free books program, workshops, and conferences
- Home office equipment and furniture expense coverage
- Medical insurance coverage
- Flexible fitness program allowance
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, the posting specifies a truly and fully remote environment where you can choose your workspace location.
What experience is required for this role?
Candidates must have at least two years of experience in project coordination, operations, or process management, along with hands-on experience using project management tools and AI applications.
What is the salary for this position?
The salary is not stated in the job posting.
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