Opportunity at
LevelUpExecutive Assistant
LevelUp, a specialized outsourcing firm with a track record spanning more than seven years, is hiring an Executive Assistant to support the founder of a growing…
Career Tools
About This Role
LevelUp, a specialized outsourcing firm with a track record spanning more than seven years, is hiring an Executive Assistant to support the founder of a growing American consulting enterprise. This position operates on-site and involves working Monday through Friday from 9:00 PM to 6:00 PM Philippine Time, which corresponds to 8:00 AM to 5:00 PM US Central Time. The organization serves website owners, software vendors, and other agencies by delivering…
Job Description
LevelUp, a specialized outsourcing firm with a track record spanning more than seven years, is hiring an Executive Assistant to support the founder of a growing American consulting enterprise. This position operates on-site and involves working Monday through Friday from 9:00 PM to 6:00 PM Philippine Time, which corresponds to 8:00 AM to 5:00 PM US Central Time. The organization serves website owners, software vendors, and other agencies by delivering technical, operational, and back-office services through a team of dedicated professionals.
In this role, the selected candidate will function as the primary support partner for a busy founder who handles sales, client services, hiring, and active workloads. The job requires translating brief instructions into completed tasks, managing complex schedules, and building operational systems from scratch. Candidates must possess the ability to operate independently, follow up persistently, and exercise sound judgment regarding calendar management and project tracking.
Responsibilities
- Review and update proposals, verify terms and numerical data, and shepherd deals through the approval workflow
- Handle complex scheduling by booking over twenty meetings weekly while preserving time for breaks and focus periods
- Resolve scheduling conflicts by proposing alternative dates or evaluating priorities before overriding existing commitments
- Monitor ongoing projects including hiring, invoicing, deliverables, and proposals, delivering daily morning briefings to the founder
- Produce and transmit invoices, track incoming payments, and follow up persistently on overdue balances
- Facilitate recruitment by screening resumes, organizing interviews, and guiding candidates through next steps
- Organize logistics, agendas, materials, and participant communications for retreats and training sessions
- Convert raw notes from the founder into professional, polished presentation decks
- Evaluate, recommend, and establish efficient scheduling and task management tools for team-wide use
Requirements
- Minimum of four years of experience acting as a direct support professional to a senior executive, business owner, or founder
- Demonstrated ability to drive projects to completion when success relies on third parties
- Ability to communicate clearly, concisely, and accurately in written English on the first attempt
- Sound judgment in managing schedules across US time zones, protecting focus time, and identifying overloads
- Advanced proficiency in Google Workspace paired with solid working knowledge of Microsoft Office
- Practical experience setting up and configuring task or project tracking tools such as Asana, Monday.com, Trello, ClickUp, or Notion
- Experience utilizing artificial intelligence tools effectively while thoroughly verifying all outputs prior to release
- Availability to work during US business hours with a dependable internet connection and an outage backup plan
Qualifications
- Prior experience supporting an agency, professional services firm, or consulting business
- Familiarity with small business invoicing, payment follow-ups, and proposal management
- Background in human resources administration or recruitment coordination
- Hands-on experience handling CRM platforms or sales pipeline tracking tools
- Familiarity with automation software like Zapier and scheduling applications such as Reclaim or Calendar Bridge
- Formal training or certifications in project management
Core Skills
Benefits
- Salary ranging from USD 80,000 to 90,000 per year
- Equipment provided by the employer
- HMO coverage
- 13th month pay
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the salary range for this position?
The salary for this role ranges from USD 80,000 to 90,000 per year.
What are the working hours for this role?
The working schedule is Monday through Friday from 8:00 AM to 5:00 PM US Central Time, which is 9:00 PM to 6:00 PM Philippine Time.
What is the employment type?
The posting specifies full-time employment.
What benefits are included?
The employer provides equipment, HMO coverage, and 13th month pay.
Sample Interview Questions
AI-generated questions tailored to this specific role — a preview of the full practice set.