Opportunity at
SGSProject Assistant
SGS is hiring a Project Assistant for a full-time position involving project coordination and administrative support. This role centers on facilitating communication, gathering data, handling documentation,…
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About This Role
SGS is hiring a Project Assistant for a full-time position involving project coordination and administrative support. This role centers on facilitating communication, gathering data, handling documentation, and addressing client requests to ensure projects proceed without interruption. The Project Assistant acts as a central link between various sites, departments, and external clients. Key duties involve maintaining client records within designated systems, tracking project plans, assisting Business Managers with scheduling, and managing…
Job Description
SGS is hiring a Project Assistant for a full-time position involving project coordination and administrative support. This role centers on facilitating communication, gathering data, handling documentation, and addressing client requests to ensure projects proceed without interruption. The Project Assistant acts as a central link between various sites, departments, and external clients.
Key duties involve maintaining client records within designated systems, tracking project plans, assisting Business Managers with scheduling, and managing inquiries or operational disruptions. The individual in this role will also help coordinate multi-site workshops, participate in project meetings, and support ad-hoc initiatives while keeping the designated work area tidy and presentable.
This position requires strict adherence to corporate integrity standards, health and safety regulations, human resources guidelines, and quality assurance procedures. The arrangement may involve a hybrid setup depending on the specific affiliate country, and applicants should expect to be on-site for two to six months initially.
Responsibilities
- Coordinate communications and documentation activities for business projects
- Interact with internal and external stakeholders regarding project timelines and expectations
- Assist Business Managers with scheduling and meeting deadlines
- Manage client records and documentation using specific tools
- Handle inquiries and operational issues, escalating problems and initiating corrective or preventive measures
- Participate in project meetings, workshops, and multi-site coordination
- Comply with health, safety, HR policies, quality assurance procedures, and the corporate code of integrity
- Maintain a clean and presentable work area
Requirements
- Proficiency in written and spoken English at a B2 level or higher
- Ability to comprehend and follow work instructions safely and accurately
- Computer literacy in Word, Excel, PowerPoint, and Outlook
- Capability to manage multiple projects simultaneously in a fast-paced environment
- Strong written and verbal communication skills
- Ability to work both independently and cooperatively across teams
- Willingness to work on-site for two to six months
Qualifications
- Bachelor degree in a technical, scientific, business, or related subject
- Minimum of two years of experience in project coordination, customer service, business service consulting, or a laboratory and technical environment
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What are the core duties of a Project Assistant at SGS?
The role involves coordinating project communications, maintaining documentation and client files, assisting Business Managers with scheduling, addressing stakeholder inquiries, and handling operational issues.
What qualifications are preferred for this position?
A bachelor degree in a business, scientific, technical, or related field is desirable, along with at least two years of experience in project coordination, customer service, business consulting, or technical environments.
What are the language and software requirements?
Candidates must have strong written and spoken English proficiency at a B2 level or higher and be proficient in Word, Excel, PowerPoint, and Outlook.
Is this a remote or on-site role?
The posting notes that hybrid work arrangements may vary by affiliate country, but candidates must be amenable to working on-site for two to six months.
Does the posting specify the salary and exact location?
No, the salary and specific job location are not stated in the source posting.
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