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SGSRBS Admin Assistant (w/ Invoice, SAP or Logistic experience)
SGS is hiring an RBS Admin Assistant with experience in invoices, SAP, or logistics. This position involves managing purchase orders, assisting with tender and proposal preparation,…
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About This Role
SGS is hiring an RBS Admin Assistant with experience in invoices, SAP, or logistics. This position involves managing purchase orders, assisting with tender and proposal preparation, and providing administrative support to internal teams. The role requires following company quality assurance and QHSE policies, maintaining a safe and clean work area, and communicating effectively via email, phone, and Microsoft Teams. Candidates must be willing to work on-site for two to six…
Job Description
SGS is hiring an RBS Admin Assistant with experience in invoices, SAP, or logistics. This position involves managing purchase orders, assisting with tender and proposal preparation, and providing administrative support to internal teams. The role requires following company quality assurance and QHSE policies, maintaining a safe and clean work area, and communicating effectively via email, phone, and Microsoft Teams. Candidates must be willing to work on-site for two to six months, with hybrid arrangements potentially varying by affiliate country.
Responsibilities
- Create purchase orders for third-party and affiliate jobs using I-Procurement
- Track delivery deadlines, service quality, and vendor communications
- Maintain documentation and records for internal and external audits
- Collect technical, financial, and administrative data for proposals and tenders
- Draft, format, and review tender documents to meet client guidelines
- Coordinate with sales, operations, and finance departments for consistency
- Respond promptly to inquiries via email, phone, and Teams
- Comply with all company procedures, safety standards, and QHSE policies
Requirements
- Proficiency in office tools including Excel, Outlook, PowerPoint, and Word
- Proficiency in Windows-based applications
- B2+ level command of the English language
- Amenable to work on-site for two to six months
Qualifications
- Bachelor's degree in administration, Secretarial Studies, or a related field
- Previous experience in administrative roles
- Prior experience with invoices, SAP, or logistics
- Experience with Salesforce
- Experience with LinkedIn
- German language skills
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What are the duties of the RBS Admin Assistant?
The role involves generating purchase orders through I-Procurement, assisting with proposal and tender preparation, tracking vendor deliveries, and supporting various departments with administrative tasks.
What qualifications are needed for this position?
Candidates need a bachelor's degree in administration, Secretarial Studies, or similar, advanced proficiency in office tools and Windows applications, and a B2+ command of English. Prior administrative experience and knowledge of invoices, SAP, or logistics are preferred.
Is this a remote or on-site position?
The posting states that a hybrid work arrangement may vary by affiliate country, but candidates must be amenable to working on-site for two to six months.
What salary and benefits are offered?
The job posting does not specify the salary or benefits.
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