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20four7VACPT-11649 Acquisition & Executive Operations Assistant Virtual Assistant
20four7VA connects independent contractors with global clients, supporting businesses across developed markets like the United States, United Kingdom, Canada, and Australia. The organization is currently sourcing…
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About This Role
20four7VA connects independent contractors with global clients, supporting businesses across developed markets like the United States, United Kingdom, Canada, and Australia. The organization is currently sourcing a full-time Acquisition & Executive Operations Assistant Virtual Assistant for a United States-based holding company. In this role, outreach takes up about half of the schedule. The contractor will follow up with business owners who previously received company communication, gauge their openness to an…
Job Description
20four7VA connects independent contractors with global clients, supporting businesses across developed markets like the United States, United Kingdom, Canada, and Australia. The organization is currently sourcing a full-time Acquisition & Executive Operations Assistant Virtual Assistant for a United States-based holding company. In this role, outreach takes up about half of the schedule. The contractor will follow up with business owners who previously received company communication, gauge their openness to an introductory talk, and set up meetings for the client. This position is administrative and relationship-focused rather than a high-pressure sales or closing role.
Additional responsibilities include meeting preparation, inbox and calendar oversight, vendor communication, tracking invoices, organizing documents, conducting research, and managing occasional personal executive tasks. Contractors must protect specific calling blocks from 8:00 AM to 11:30 AM and 1:00 PM to 3:00 PM Central Time, aiming for a minimum of 30 outbound dials daily once fully ramped. The engagement requires maintaining confidentiality, managing follow-up sequences, updating tracking systems, and drafting daily activity summaries.
Responsibilities
- Conduct professional follow-up phone calls to business owners using established lists and scripts
- Determine if business owners are open to an introductory meeting with the client and schedule qualified appointments
- Maintain protected calling blocks from 8:00 AM to 11:30 AM and 1:00 PM to 3:00 PM CT
- Complete a minimum of 30 outbound dials per day once fully ramped
- Record call outcomes, objections, follow-ups, and next steps in tracking systems
- Escalate questions concerning transaction terms, valuation, timing, or financing directly to the client
- Manage recurring follow-ups, relationship-building communications, and appointment confirmations
- Organize acquisition documents and update outreach records and contact details
- Draft concise pre-meeting briefs and complete post-meeting follow-up correspondence
- Provide inbox organization, calendar scheduling, vendor coordination, and invoice tracking support
- Assist with personal executive tasks such as travel research, reservations, and property research
- Draft LinkedIn outreach messages and track replies for the client to send from their personal account
- Prepare a structured end-of-day executive summary covering outreach activity, meetings, and pending tasks
Requirements
- Mid- to senior-level experience
- At least one year of U.S.-focused B2B outbound calling or appointment-setting experience
- Excellent spoken and written English communication skills
- Strong, mature, and professional phone presence with solid rapport-building abilities
- Experience with CRM or contact management software and detailed activity tracking
- Demonstrated organizational skills and attention to detail
- Ability to exercise professional judgment and escalate sensitive inquiries appropriately
- Willingness to sign and comply with a Non-Disclosure Agreement before starting
- Commitment to 40 contracted hours per week from Monday through Friday
Qualifications
- Experience communicating directly with U.S. business owners or senior decision-makers
- Executive administrative experience
- Prior background in inbox and calendar management, research, and business correspondence
- Business development, account management, or customer relationship experience
- Previous exposure to business acquisitions or investments
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this an employee position with 20four7VA?
No. This engagement operates under a Master Services Agreement and a Statement of Work as an independent contractor opportunity, not an offer of employment.
What are the working hours for this role?
The contracted hours are 40 hours per week, scheduled Monday through Friday from 8:00 AM to 5:00 PM Central Time, which includes a one-hour unpaid lunch from 12:00 PM to 1:00 PM CT.
What is the salary or compensation for this position?
The job posting does not specify the salary or compensation rate for this engagement.
What specific software knowledge is needed?
Contractors use GitHub Issues for daily call sheets and outreach tracking, Google Workspace tools including Gmail and Google Sheets, Microsoft Excel, video conferencing tools, and LinkedIn for drafting messages.
Sample Interview Questions
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