Remote opportunity at
20four7VAB-CPT-11640 Bilingual Administrative & Operations Coordinator Virtual Assistant
20four7VA is seeking an independent contractor for a remote Bilingual Administrative and Operations Coordinator Virtual Assistant position supporting a California-based facility services and cleaning enterprise. This…
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About This Role
20four7VA is seeking an independent contractor for a remote Bilingual Administrative and Operations Coordinator Virtual Assistant position supporting a California-based facility services and cleaning enterprise. This role suits individuals who possess strong organizational capabilities and fluency in both English and Spanish, allowing them to manage incoming client inquiries, schedule appointments, and coordinate subcontractors independently. Over time, the selected contractor will take ownership of recurring operational processes to help the client…
Job Description
20four7VA is seeking an independent contractor for a remote Bilingual Administrative and Operations Coordinator Virtual Assistant position supporting a California-based facility services and cleaning enterprise. This role suits individuals who possess strong organizational capabilities and fluency in both English and Spanish, allowing them to manage incoming client inquiries, schedule appointments, and coordinate subcontractors independently. Over time, the selected contractor will take ownership of recurring operational processes to help the client enhance service delivery and increase business efficiency.
The contracted schedule requires working ten hours weekly from Monday through Friday, utilizing a split shift between 9:00 to 10:00 AM and 4:00 to 5:00 PM Pacific Standard Time, with potential flexibility for a midday shift and hours that may expand based on workload and performance. Engagement terms operate under a Master Services Agreement and a Statement of Work, rather than an employment relationship, with compensation processed weekly through 20four7VA.
Responsibilities
- Manage company communication channels including emails, phone calls, messages, and incoming service requests
- Follow up with prospective clients through intake forms and return outstanding phone calls
- Perform customer service check-ins, gather feedback, and handle payment or invoice inquiries
- Coordinate schedules for employees and subcontractors while updating records in Jobber
- Review finalized jobs to verify required documentation, time entries, notes, and photos
- Research, contact, and onboard approved subcontractors and vendors by gathering licensing, pricing, and insurance details
- Organize operational files and spreadsheets within Google Workspace
- Assist with routine invoicing, payment tracking, and the creation of standard operating procedures and checklists
Requirements
- Professional fluency in both spoken and written English and Spanish
- A Level A-B native or near-native English accent
- Demonstrated experience in customer service and professional phone communication
- Prior background in administrative tasks or operations coordination
- Experience utilizing customer relationship management and scheduling systems
- Strong proficiency in Google Workspace applications
Qualifications
- Familiarity with Jobber or comparable field-service software applications
- Previous exposure to the cleaning, construction, facility services, or home services industries
- Background in vendor or subcontractor coordination
- Experience with invoicing or accounts-receivable follow-up activities
- Familiarity with standard operating procedures and process documentation
Core Skills
Benefits
- Competitive rates with weekly payments
- Access to free training and upskilling opportunities
- Constant support and guidance with community backing
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this an employee position?
No, this is an independent contractor opportunity operating under a Master Services Agreement and Statement of Work, not an offer of employment.
What are the working hours for this role?
The contracted schedule is 10 hours per week, Monday through Friday, utilizing a split shift from 9:00 to 10:00 AM and 4:00 to 5:00 PM PST, with possible flexibility for a midday shift.
What language proficiencies are required?
Candidates must have professional fluency in both English and Spanish, alongside a Level A-B native or near-native English accent.
What is the salary for this position?
The specific salary is not stated in the posting, though it notes that competitive rates are offered with weekly payments.
Sample Interview Questions
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