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ServiceNowExecutive Assistant
ServiceNow operates as an AI platform company serving eighty-five percent of Fortune five hundred organizations, focusing on automating tasks and business reinvention. The organization is hiring…
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About This Role
ServiceNow operates as an AI platform company serving eighty-five percent of Fortune five hundred organizations, focusing on automating tasks and business reinvention. The organization is hiring an Executive Assistant to function as a force multiplier and operational partner supporting the executive office of the President and Chief Financial Officer. This position requires operating in both a professional office environment and the executive's residential space located within the Los Angeles or…
Job Description
ServiceNow operates as an AI platform company serving eighty-five percent of Fortune five hundred organizations, focusing on automating tasks and business reinvention. The organization is hiring an Executive Assistant to function as a force multiplier and operational partner supporting the executive office of the President and Chief Financial Officer. This position requires operating in both a professional office environment and the executive's residential space located within the Los Angeles or Orange County area, and also involves trips to the Bay Area.
This role centers on event execution, handling routine communications, managing administrative operations, and delivering urgent after-hours support. The incumbent partners directly with the CFO on priorities and execution while collaborating closely with a Senior Executive Assistant who retains ownership of calendar strategy, compliance decisions, and executive-facing interactions. Ideal candidates bring strong organizational capabilities, discretion, and the flexibility to navigate a fast-paced environment with shifting priorities.
Responsibilities
- Plan and execute events such as departmental meetings, executive gatherings, holiday parties, town halls, and all-hands meetings under strategic direction
- Handle vendor coordination, catering, transportation, and on-site setup while tracking RSVPs and special accommodations
- Organize and manage the executive's residential space and professional office environment
- Process routine emails, coordinate scheduling messages, update meeting logistics, and maintain communication logs
- Maintain calendar accuracy, review schedules weekly, and coordinate logistics with external participants
- Manage filing systems, databases, operational documentation, and office supply orders
- Process expenses, financial paperwork, and reimbursements
- Support team scheduling, update operational playbooks, and assist with onboarding procedures
- Respond to urgent after-hours requests and maintain communication during business-critical scenarios
Requirements
- Minimum of five years of experience working as an executive assistant
- Experience supporting C-suite or senior executive leadership teams
- Demonstrated organizational and project management capabilities to handle multiple competing priorities
- Strong written and verbal communication skills for professional correspondence
- Ability to work independently and follow direction without continuous oversight
- High level of attention to detail and accuracy regarding documentation and logistics
- Capability to remain calm and problem-solve in high-pressure situations
- Proficiency using Outlook, Teams, Office 365, and calendar management software
- Discretion and professionalism when handling confidential information
Qualifications
- Prior experience in event planning and coordination
- Background in vendor management and contract coordination
- Knowledge of financial operations or compliance requirements
- Experience working inside a larger administrative team
- Social media skills including content creation and platform management
Core Skills
Benefits
- Base salary ranging from USD 94,000 to 155,100 per year
- Equity when applicable
- Variable and incentive compensation
- Health plans including flexible spending accounts
- Four hundred one K plan featuring a company match
- Employee Stock Purchase Plan
- Matching donations program
- Flexible time away plan
- Family leave programs
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the location and work environment for this role?
This is not a fully remote position. The job requires working in both a professional office setting and the executive's residential space in the Los Angeles or Orange County area, along with occasional trips to the Bay Area.
What is the salary range for the Executive Assistant position?
The base pay guideline ranges from USD 94,000 to 155,100 per year, with individual total compensation varying based on qualifications, skill level, competencies, and geographic work location.
What are the primary experience requirements?
Candidates must have at least five years of experience as an executive assistant, including prior experience supporting a C-suite or senior executive team.
Sample Interview Questions
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