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FigmaExecutive Assistant, Product
Figma seeks an Executive Assistant, Product to support vice presidents and their pillars as the organization expands. Figma builds a collaborative design platform that assists teams…
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About This Role
Figma seeks an Executive Assistant, Product to support vice presidents and their pillars as the organization expands. Figma builds a collaborative design platform that assists teams throughout the entire creation lifecycle, from brainstorming and prototyping to code translation and AI-driven iteration. In this function, the professional will operate as a trusted collaborator, handling daily administrative tasks, coordinating operational needs, and partnering closely with leadership teams across the technology division. This…
Job Description
Figma seeks an Executive Assistant, Product to support vice presidents and their pillars as the organization expands. Figma builds a collaborative design platform that assists teams throughout the entire creation lifecycle, from brainstorming and prototyping to code translation and AI-driven iteration. In this function, the professional will operate as a trusted collaborator, handling daily administrative tasks, coordinating operational needs, and partnering closely with leadership teams across the technology division.
This position requires an individual who can proactively oversee calendars, arrange business travel, process expenses, and act as a delegate for purchase orders and approvals. The role involves orchestrating agendas for large-scale gatherings, streamlining workflows, and advancing long-term planning initiatives. The ideal candidate brings strong judgment, maintains absolute discretion regarding sensitive information, and helps foster connection across remote team members and company hubs.
This is a full-time position that operates on a part-time hours schedule. It can be performed on-site at United States hubs in San Francisco or New York City, or remotely from anywhere in the United States.
Responsibilities
- Manage calendars, business travel plans, and expense reports for vice presidents
- Serve as a delegate for expense sign-offs and purchase order approvals following internal policies
- Collaborate with operations leadership to plan agendas and logistics for large-scale meetings, including tracking content and taking notes
- Spot opportunities to optimize workflows related to business deliverables and executive efficiency
- Act as a strategic thought partner focused on design operations, processes, and long-term planning
- Drive alignment across internal teams for projects, company milestones, and internal events
- Support company culture and build connections across remote personnel and office hubs
Requirements
- Have at least five years of executive support experience within a fast-paced technology sector
- Demonstrate an affinity for artificial intelligence and the capability to build creative operational workflows
- Possess advanced-level proficiency in Google Suite applications including Gmail, Google Calendar, Google Docs, and Google Sheets
- Exhibit strong written and verbal communication skills with the ability to provide upward feedback and pushback when needed
- Maintain discretion and reliability when handling confidential information
Qualifications
- Show an affinity for the Figma platform and an interest in product expertise
- Bring prior experience supporting technical or AI-focused teams
Core Skills
Benefits
- Equity options
- Health, dental, and vision insurance coverage
- Retirement plans featuring company contributions
- Paid parental leave alongside reproductive and family planning support
- Mental health and wellness programs
- Paid time off, holidays, and paid sick leave
- Employer-provided paid flexible personal time off for exempt employees
- Company recharge days
- Cell phone and home internet stipends
- Lifestyle spending accounts
- Annual bonus plan eligibility for non-sales roles
Frequently Asked Questions
Where is this job located?
This position can be performed on-site at the company's United States hubs in San Francisco or New York City, or remotely from anywhere in the United States.
Is this a full-time or part-time role?
The posting specifies that this is a full-time role that requires working part-time hours.
What is the salary range for this position?
The annual base salary range spans from $127,000 to $221,000 USD, with exact compensation determined by individual qualifications, experience, and work location.
What experience is required to apply?
Applicants must have five or more years of executive support experience in a fast-paced tech environment, along with advanced Google Suite skills, strong communication abilities, and familiarity with AI workflows.
Sample Interview Questions
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