Executive Assistant to the Chief Business Officer

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About This Role

Dropbox seeks an Executive Business Partner to support its Chief Business Officer in a remote capacity. This position offers a salary range between USD 121,400 and 184,800 per year on a full-time basis. The individual selected will provide high-level administrative support, manage complex scheduling, coordinate travel, and help optimize the operational efficiency of the leadership team. The ideal candidate is highly organized, calm under pressure, direct in communication, and persistent…

Job Description

Responsibilities

• Manage a complex calendar balancing executive priorities, meetings, travel, focus time, and commitments
• Prepare meeting materials by confirming agendas, attendees, context, pre-reads, and follow-up actions
• Handle end-to-end domestic and international travel logistics including itineraries and time-zone planning
• Partner with the Chief of Staff to maintain shared visibility into priorities, decisions, and risks
• Collaborate with administrative peers and cross-functional leaders to resolve scheduling and operating needs
• Track communication drafts, deadlines, approvals, and distribution lists to keep messages accurate
• Plan executive meetings, leadership events, and offsites focusing on attendee experience and budgets
• Maintain administrative systems including expenses, contact lists, recurring meetings, and action items
• Surface risks early, make sound recommendations, and drive issues through to resolution

Requirements

• Minimum of 8 years of experience supporting a C-level executive or equivalent senior leader in a complex organization
• Expertise in managing a multi-time-zone executive calendar with competing priorities and focus time
• Experience coordinating complex domestic and international travel plans across multiple individuals and vendors
• Strong written and verbal communication skills tailored for senior leaders and cross-functional partners
• Experience working closely with a senior Chief of Staff on systems and process-based approaches
• Ability to prioritize independently, make decisions with incomplete information, and escalate risks early
• Track record of detail-oriented execution in scheduling, events, communications, and expenses
• Experience working as part of an administrative community across executive offices
• Familiarity with high-change environments requiring continuous re-planning without losing details
• Competency with workplace tools including Slack, Gmail, Concur, Navan, Google Docs, Dropbox, and AI tooling
• Ability to work primarily on Eastern Time with flexibility for EMEA and APJ commitments and travel

Qualifications

• Experience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or similar customer-facing executive
• Background working in technology, SaaS, or businesses with complex customer and revenue operating rhythms
• Experience supporting executive customer engagements, leadership offsites, board preparation, or S-team-level events
• Experience using AI responsibly to improve administrative workflows while validating outputs
• Project or program management experience

Core Skills

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