Remote opportunity at
EthosOffice Manager
Ethos, a life insurance technology company traded on Nasdaq under the symbol LIFE, is hiring an Office Manager and Employee Experience Associate. This role manages daily…
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About This Role
Ethos, a life insurance technology company traded on Nasdaq under the symbol LIFE, is hiring an Office Manager and Employee Experience Associate. This role manages daily workplace operations for the San Francisco office while supporting broader employee engagement and culture initiatives for both on-site and remote team members. The person in this position partners closely with the People team, property management, vendors, and the Chief of Staff to facilitate a…
Job Description
Ethos, a life insurance technology company traded on Nasdaq under the symbol LIFE, is hiring an Office Manager and Employee Experience Associate. This role manages daily workplace operations for the San Francisco office while supporting broader employee engagement and culture initiatives for both on-site and remote team members. The person in this position partners closely with the People team, property management, vendors, and the Chief of Staff to facilitate a welcoming environment and execute company programs.
Daily duties include overseeing kitchen supplies and catered meals, managing incoming and outgoing mail, administering visitor access, maintaining conference rooms, and handling office equipment needs. The job also involves setting up new hires, coordinating workplace improvements such as furniture or layout changes, planning company offsites, handling holiday gifting and appreciation events, managing the internal swag store, and providing executive and cross-functional administrative support.
This full-time position requires working from the San Francisco office at least three days per week. The hourly wage spans from $35 to $48 per hour, with the actual rate dependent on work location, role level, job skills, experience, and education or training.
Responsibilities
- Manage daily interactions and relationships with the San Francisco property manager
- Maintain a fully stocked pantry and tidy dining area by overseeing groceries, kitchen supplies, and weekly catered meals
- Process, sort, and distribute incoming deliveries and mail while handling outgoing shipments
- Oversee visitor access and badging to maintain a secure and welcoming workplace
- Prepare and upkeep supply storage spaces and conference rooms
- Purchase supplies, coordinate office errands, and act as the primary contact for equipment upkeep
- Onboard new San Francisco staff members with desks, hardware, and building access credentials
- Supervise physical office upgrades including furniture installation, painting, storage management, and layout adjustments
- Act as a culture champion for the San Francisco office and foster connection between remote and in-office personnel
- Coordinate holiday gifting programs and employee appreciation days across the United States
- Organize internal gatherings such as training sessions, social meetups, happy hours, and business meetings
- Run the employee and partner swag store covering vendor management, inventory, and fulfillment
- Schedule and oversee eight to ten company-wide team offsites annually, managing venues, logistics, and vendor relations
- Assist the executive team executive assistant and the Chief of Staff with special projects, employer branding, and administrative tasks
Requirements
- Ability to work from the San Francisco office at least three days a week
- Experience organizing and running multiple events simultaneously
- Project management capabilities spanning timelines, budgets, and vendor coordination
- Proficiency in Google Workspace applications including Docs, Sheets, and Slides, alongside calendar scheduling tools, Canva, and AI software
Qualifications
- Prior background in office management, workplace experience, customer service, or related fields
- Demonstrated passion for building welcoming and inclusive environments for remote and on-site staff
Core Skills
Benefits
- US benefits details can be reviewed at ethoslife.com/careers
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the salary range for the Office Manager role?
The US national base pay for this full-time position ranges from $35 to $48 per hour, determined by factors such as location, role level, skills, and experience.
Is this position remote or in-person?
The role requires coming into the San Francisco office at least three days a week.
What benefits are included with this position?
The posting states that compensation details reflect base salary only, and further details of US benefits can be found at the company's careers website.
What qualifications are needed to apply?
Candidates need project management skills, experience planning multiple events, proficiency in Google Workspace, Canva, AI tools, and a willingness to work from the San Francisco office at least three days per week.
Sample Interview Questions
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