Opportunity at
SGSQMS Administrative Assistant (w/ experience in QMS or LIMS)
SGS is seeking a QMS Administrative Assistant to join the laboratory administration team, focusing heavily on quality management topics and administrative duties. This full-time position requires…
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About This Role
SGS is seeking a QMS Administrative Assistant to join the laboratory administration team, focusing heavily on quality management topics and administrative duties. This full-time position requires the individual to adhere to the SGS Code of Integrity and Professional Conduct, maintain a clean and presentable workspace, and follow company quality assurance, QHSE, and HR procedures. The selected candidate will provide crucial support to the quality team by managing QMS and LIMS…
Job Description
SGS is seeking a QMS Administrative Assistant to join the laboratory administration team, focusing heavily on quality management topics and administrative duties. This full-time position requires the individual to adhere to the SGS Code of Integrity and Professional Conduct, maintain a clean and presentable workspace, and follow company quality assurance, QHSE, and HR procedures. The selected candidate will provide crucial support to the quality team by managing QMS and LIMS software, tracking document workflows, generating reports, scheduling equipment calibrations and audits, and assisting with data collection. This role suits an organized professional with administrative experience who can manage multiple tasks efficiently within a fast-paced setting.
Responsibilities
- Manage the administration of QMS and LIMS software, including updating employee databases and tracking training records by job title
- Monitor document management timelines, track status updates, and follow up on alerts
- Pull reports covering CAPA, client feedback, audit actions, training records, and LIMS-based KPI metrics
- Coordinate the scheduling of audits and critical equipment calibrations
- Gather data for management review reports and assist in tracking tasks
- Collect data to support method validation
- Maintain the database for critical suppliers and service providers
- Deliver administrative help for ad hoc quality team assignments
- Handle documentation and reporting related to equipment deliveries
- Keep the designated work area neat and presentable
Requirements
- Possess a Diploma or Associate Degree in Business Administration or a related field, or have equivalent work experience
- Bring one to three years of background in administrative support, preferably within quality or compliance settings
- Demonstrate C1 proficiency in spoken and written English
- Utilize MS Office applications proficiently and navigate digital systems comfortably
- Handle multiple assignments and meet established deadlines
- Maintain a high level of organization, integrity, and responsibility in a demanding workplace
- Collaborate and communicate effectively within multidisciplinary settings
- Operate independently
Qualifications
- Familiarity with QMS software and LIMS systems
- Preferred knowledge and understanding of ISO 17025
- Background in key quality management processes such as document control, record keeping, and inventory management
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What are the core duties of the QMS Administrative Assistant?
The role involves supporting the laboratory administration team with QMS and LIMS software, updating employee databases and training records, tracking document workflows, pulling compliance reports, scheduling audits and equipment calibrations, and helping the quality team with administrative projects.
What background and skills are required for this position?
Candidates must have a diploma or associate degree in business administration (or equivalent experience) and 1 to 3 years of administrative support background in a quality or compliance setting. C1 proficiency in English, strong organization, and proficiency in MS Office are also required.
Is remote work or a specific work arrangement allowed?
The posting notes that hybrid work arrangements may vary depending on the affiliate country, and the candidate should be able to work on-site for two to six months.
What is the salary for this position?
The provided job posting does not specify salary details.
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