Opportunity at
SGSRBS Admin Assistant (w/ Invoice, SAP, Data Entry or Logistic experience)
SGS seeks an Administrative Assistant to handle various administrative tasks for the business line. This role involves generating purchase orders, assisting with tender and proposal preparation,…
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About This Role
SGS seeks an Administrative Assistant to handle various administrative tasks for the business line. This role involves generating purchase orders, assisting with tender and proposal preparation, and providing general support to colleagues. The position suits individuals who possess a background in administration, secretarial studies, logistics, data entry, SAP, or invoicing. Employees must follow company procedures, maintain a clean workspace in the GBS, and comply with all QHSE and HR guidelines.…
Job Description
SGS seeks an Administrative Assistant to handle various administrative tasks for the business line. This role involves generating purchase orders, assisting with tender and proposal preparation, and providing general support to colleagues. The position suits individuals who possess a background in administration, secretarial studies, logistics, data entry, SAP, or invoicing. Employees must follow company procedures, maintain a clean workspace in the GBS, and comply with all QHSE and HR guidelines.
The role operates under a hybrid schedule that varies by affiliate country, and workers must be able to report on-site for a period of two to six months.
Responsibilities
- Generate purchase orders for third-party and affiliate jobs using I-Procurement
- Monitor deliveries, deadlines, and service quality while communicating with vendors and internal teams
- Maintain records and documentation for internal or external audits
- Gather technical, financial, and administrative data to prepare proposals and tenders
- Draft, format, and review tender documents to meet client guidelines and deadlines
- Collaborate with sales, operations, and finance teams to ensure document consistency
- Respond promptly to inquiries received via phone, email, or Teams
- Maintain a clean and orderly work area within GBS
- Comply with all company quality assurance, QHSE, and HR policies
Requirements
- Advanced proficiency in Microsoft office tools including Excel, Word, PowerPoint, and Outlook
- Advanced proficiency in Windows-based applications
- Good command of the English language at a B2 level or higher
- Amenability to work on-site for two to six months
Qualifications
- Bachelor degree in administration, secretarial studies, or a related field
- Previous experience in administrative roles
- Experience with invoice handling, SAP, data entry, or logistics
- Prior experience with Salesforce and LinkedIn
- German language skills
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What are the core duties of the RBS Admin Assistant?
The assistant creates purchase orders using I-Procurement, assists in preparing proposals and tenders, maintains records for audits, and supports colleagues with general administrative needs.
What qualifications are required for this position?
Applicants must have advanced proficiency in Windows applications and office tools such as Excel and Outlook, along with a good command of English at a B2 level or higher. A degree in administration or secretarial studies and prior administrative experience are preferred.
Is this position remote?
The work arrangement features a hybrid model that may vary depending on the affiliate country, but candidates must be able to report on-site for two to six months.
What salary and benefits are offered?
The job posting does not specify the salary or benefits for this position.
Sample Interview Questions
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