Opportunity at
SGSRBS Admin Assistant (with Invoice, SAP or Logistic experience)
SGS is hiring an RBS Admin Assistant with experience in invoice, SAP, or logistics. This position involves handling various administrative duties to support the business line.…
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About This Role
SGS is hiring an RBS Admin Assistant with experience in invoice, SAP, or logistics. This position involves handling various administrative duties to support the business line. The person in this role will generate purchase orders, assist in drafting proposals and tenders, communicate with internal teams and vendors, maintain documentation, and uphold company standards. This opportunity suits an organized administrative professional who is comfortable working with office software and managing multiple…
Job Description
SGS is hiring an RBS Admin Assistant with experience in invoice, SAP, or logistics. This position involves handling various administrative duties to support the business line. The person in this role will generate purchase orders, assist in drafting proposals and tenders, communicate with internal teams and vendors, maintain documentation, and uphold company standards. This opportunity suits an organized administrative professional who is comfortable working with office software and managing multiple tasks simultaneously. Candidates should be ready to comply with internal company policies, quality assurance procedures, and health, safety, and environment standards.
Responsibilities
- Create purchase orders for third-party and affiliate jobs using I-Procurement
- Track delivery schedules, deadlines, and service quality while communicating with vendors and internal teams
- Maintain records and documentation for purchases to support audits
- Collect technical, financial, and administrative information for proposals and tenders
- Draft, review, format, and track documents to ensure timely submission of proposals
- Coordinate with sales, operations, and finance departments for accuracy
- Respond promptly to inquiries via Teams, email, or phone
- Maintain a clean and presentable work area
- Comply with QHSE and HR policies and procedures
Requirements
- Proficiency in office software including Excel, Outlook, PowerPoint, and Word
- Proficiency in Windows-based applications
- B2+ level command of the English language
- Compliance with company procedures, standards, and safety policies
Qualifications
- Bachelor’s degree in administration, Secretarial Studies, or a similar field
- Previous experience in administrative roles
- Prior experience with invoicing, SAP, or logistics
- Experience with Salesforce
- Experience with LinkedIn
- Proficiency in the German language
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What are the core duties of the RBS Admin Assistant?
The role involves creating purchase orders through I-Procurement, tracking vendor deliveries, assisting with proposal and tender preparation, and maintaining administrative records.
What educational background is required?
The posting states that a bachelor’s degree in administration, Secretarial Studies, or a similar field is preferred.
Is remote work permitted for this role?
The posting indicates that a hybrid work arrangement may differ depending on the affiliate country, and candidates should be amenable to working on-site for two to six months.
Sample Interview Questions
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