Remote opportunity at
PavagoSenior Executive Assistant
Pavago is hiring a Senior Executive Assistant to act as a strategic partner for a client's chief executive officer and executive leadership team. This remote, full-time…
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About This Role
Pavago is hiring a Senior Executive Assistant to act as a strategic partner for a client's chief executive officer and executive leadership team. This remote, full-time position operates during U.S. business hours and goes beyond standard administrative tasks by offering high-visibility support for senior leaders. The person in this role will function as a trusted extension of leadership, taking charge of complex calendars across multiple time zones, managing email correspondence,…
Job Description
Pavago is hiring a Senior Executive Assistant to act as a strategic partner for a client's chief executive officer and executive leadership team. This remote, full-time position operates during U.S. business hours and goes beyond standard administrative tasks by offering high-visibility support for senior leaders. The person in this role will function as a trusted extension of leadership, taking charge of complex calendars across multiple time zones, managing email correspondence, coordinating international and domestic travel, and overseeing cross-functional projects. The ideal candidate thrives in fast-paced, high-trust environments, demonstrates exceptional discretion, and possesses the ability to anticipate needs independently.
Daily duties include filtering executive inboxes, drafting professional communications, preparing meeting briefings, organizing corporate events, and maintaining confidential documentation. Candidates should excel at remaining calm under pressure while balancing competing priorities. The hiring process begins with an application review, followed by a three-to-five-minute introductory video recorded via Spark Hire, and concludes with a client interview before an offer is made.
Responsibilities
- Manage and protect executive schedules across different time zones while resolving conflicts proactively
- Screen incoming correspondence and draft reports, presentations, and emails on behalf of leadership
- Coordinate comprehensive domestic and international travel arrangements along with expense reconciliation
- Support strategic company initiatives by tracking deliverables and coordinating cross-functional groups
- Organize board gatherings, leadership sessions, and company-wide off-sites including virtual and in-person logistics
- Maintain confidential documentation, budgets, invoices, and filing systems
Requirements
- Minimum of five years of experience working as a Chief of Staff, Senior Administrative Assistant, Executive Operations specialist, or Executive Assistant
- Demonstrated background assisting founders, presidents, CEOs, and C-suite executives
- Prior experience managing executive communications, high-priority projects, and intricate calendars
- Exceptional verbal and written communication skills in English
- High level of professionalism, discretion, and ability to handle confidential information
Qualifications
- Bachelor's degree in communications, business administration, or a related field
- Experience assisting leaders within the legal, startup, technology, finance, or consulting sectors
- Background in organizing international and domestic travel itineraries
- Experience drafting executive reports and presentations
- Familiarity with supporting board members and senior stakeholders
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, this is a fully remote role operating during U.S. business hours.
What is the employment type?
This is a full-time position.
What experience is required for this role?
Candidates must have at least five years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional supporting C-suite executives, presidents, founders, or CEOs.
What does the interview process involve?
The hiring process consists of an application review, a 3 to 5 minute introductory video submitted through Spark Hire, and a client interview.
What salary is offered for this role?
The job posting does not specify a salary.
Sample Interview Questions
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