Remote opportunity at
20four7VACPT-11662 Construction Project Administrative Assistant
20four7VA is seeking a remote Construction Project Administrative Assistant to deliver services as an independent contractor for a commercial fireproofing contractor. The commercial fireproofing firm manages…
Career Tools
About This Role
20four7VA is seeking a remote Construction Project Administrative Assistant to deliver services as an independent contractor for a commercial fireproofing contractor. The commercial fireproofing firm manages around 100 yearly projects and partners with numerous general contractors with varying systems and documentation rules. This role involves assisting project managers with administrative tasks, billing support, project documentation, subcontractor compliance, and reporting deadlines. The position starts at twenty to thirty hours per week,…
Job Description
20four7VA is seeking a remote Construction Project Administrative Assistant to deliver services as an independent contractor for a commercial fireproofing contractor. The commercial fireproofing firm manages around 100 yearly projects and partners with numerous general contractors with varying systems and documentation rules. This role involves assisting project managers with administrative tasks, billing support, project documentation, subcontractor compliance, and reporting deadlines. The position starts at twenty to thirty hours per week, with the potential to increase to forty hours weekly depending on workload and performance.
The ideal contractor is methodical, highly organized, and capable of working autonomously across multiple active projects. While direct construction background is advantageous, structured workflows and training are provided. Candidates must demonstrate strong written and spoken English proficiency.
Responsibilities
- Manage project records, tasks, and deadlines using ClickUp
- Organize project correspondence, plans, specifications, and forms
- Process and follow up on project submittals and retrieve files via contractor portals
- Review, markup, combine, and organize PDFs using Bluebeam
- Assist with progress billing, draw documentation, and lien-waiver requests
- Track certificates of insurance and company registration requirements
- Prepare weekly certified payroll and Davis-Bacon documentation
- Compile monthly OCIP and CCIP insurance reporting data
- Organize closeout packages, warranties, and missing project documents
- Coordinate routine signature requests through DocuSign
Requirements
- Prior administrative, operations support, or project coordination experience
- Strong document management and deadline tracking capabilities
- Proficiency in Google Workspace and spreadsheets
- Strong attention to detail and ability to preserve confidentiality
- Strong written and professional spoken English communication skills
Qualifications
- Experience using Bluebeam or comparable PDF editing and markup software
- Familiarity with ClickUp or similar project management platforms
- Direct construction project administration experience
- Familiarity with Procore, Autodesk Construction Cloud, CMiC, or similar systems
- Experience with construction billing, lien waivers, COIs, or contractor compliance
- Background in certified payroll or OCIP and CCIP reporting
Core Skills
Benefits
- Competitive rates
- Weekly payments
- Free training and upskilling opportunities
- Constant support and guidance
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Is this position remote?
Yes, this role is performed remotely as an independent contractor.
What are the working hours for this role?
Contractors are initially scheduled for twenty to thirty hours per week, Monday through Friday, with hours expected to increase toward forty hours based on performance and workload.
Are benefits provided with this position?
This is an independent contractor opportunity governed by a Master Services Agreement and Statement of Work rather than an employment offer, so traditional employee benefits are not mentioned.
What software knowledge is required?
Applicants need strong proficiency in Google Workspace and spreadsheets, with preferred experience in ClickUp and Bluebeam or similar PDF software.
Sample Interview Questions
AI-generated questions tailored to this specific role — a preview of the full practice set.