Remote opportunity at
CanonicalExecutive Assistant / Corporate Administrator
Canonical has openings for Executive Assistant and Corporate Administrator roles within its Corporate Operations team. The team keeps the business running smoothly by managing travel, expenses,…
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About This Role
Canonical has openings for Executive Assistant and Corporate Administrator roles within its Corporate Operations team. The team keeps the business running smoothly by managing travel, expenses, events and scheduling. Canonical is a profitable company that publishes Ubuntu and has been a remote-first business since 2004, with colleagues in more than 70 countries. The roles are open in teams across all time zones, as part of a global operation. Because the…
Job Description
Canonical has openings for Executive Assistant and Corporate Administrator roles within its Corporate Operations team. The team keeps the business running smoothly by managing travel, expenses, events and scheduling. Canonical is a profitable company that publishes Ubuntu and has been a remote-first business since 2004, with colleagues in more than 70 countries.
The roles are open in teams across all time zones, as part of a global operation. Because the business is distributed, the posting values organisers and communicators who want to build their skills and keep improving processes, over candidates with long track records. The team is described as central to how the business runs.
The post backs the work of one or several departments and takes ownership of logistics, expenses, travel and scheduling. Day-to-day work includes coordinating monthly reports and arranging meetings and interviews, running international company events including their logistics, and organising quarterly and annual executive meetings. The role involves working with several teams on shared activities and projects, and overseeing supplier and stakeholder relationships. The posting asks for people who are forward-thinking, reliable and willing to take ownership of projects, processes and policy.
Successful candidates have good judgement and the composure to stand by company rules whoever is across the table. They should have strong academic results, a degree in business or a technical field, good communication skills, and a sense of responsibility and integrity. The role involves trips of up to four a year that can last as long as a fortnight, and the ability to pick up new software quickly. Experience in operations or executive support, project management, event work or the travel industry is valued. No salary is stated.
Responsibilities
- Provide operational backing to one or several departments
- Coordinate monthly reports and arrange meetings and interviews
- Plan and run global company events, logistics included
- Handle the executive meetings held each quarter and year
- Own logistics, expense claims, travel bookings and diaries
- Work with several teams on shared activities and projects
- Oversee vendor and stakeholder relationships
Requirements
- Strong academic results through school and university
- A degree in business or a technical field
- Clear communication skills
- Responsibility, integrity and accountability
- Self-awareness and thoughtfulness
- Good judgement and the confidence to uphold company policy
- Readiness to attend up to four company trips a year, lasting as long as two weeks
- Quick to pick up new technology and software
Qualifications
- Background in operations or executive support work
- Project management experience
- Event-related experience
- Travel industry experience
Core Skills
Benefits
- Yearly learning budget of USD 2,000 for personal development
- Face-to-face team gatherings twice a year
- Yearly pay review and recognition awards
- Annual holiday leave, plus maternity and paternity leave
- Employee support programme for wellbeing and assistance
- Trips to new cities to meet colleagues, with priority lounge access and upgraded long-haul travel
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Where is this role based?
The role is remote. The posting says Canonical has open roles in teams across all time zones.
What does the role cover?
It covers departmental operations, logistics, expenses, travel, scheduling, international company events and executive meetings.
How much travel is involved?
The role involves trips of up to four a year that can last as long as a fortnight.
Is a salary stated?
The posting does not specify a salary.
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