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WiseExecutive Assistant
Wise is currently seeking an Executive Assistant to provide dedicated support to its Legal Team out of the London office. This full-time position requires an in-office…
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About This Role
Wise is currently seeking an Executive Assistant to provide dedicated support to its Legal Team out of the London office. This full-time position requires an in-office presence four days a week, operating within a fast-paced and global corporate environment. The person in this role will act as a key partner to two senior leaders directing the legal division, helping to optimize their productivity and protect their schedules. The successful candidate…
Job Description
Wise is currently seeking an Executive Assistant to provide dedicated support to its Legal Team out of the London office. This full-time position requires an in-office presence four days a week, operating within a fast-paced and global corporate environment. The person in this role will act as a key partner to two senior leaders directing the legal division, helping to optimize their productivity and protect their schedules.
The successful candidate will take charge of complex calendar management across multiple time zones, coordinate detailed international travel arrangements, and handle incoming communications. Responsibilities also include proofreading crucial documents, managing expense reports and legal counsel invoices, and organizing team events. Discretion and precision are paramount, as the position regularly handles confidential and privileged information within a legal setting.
This opportunity suits an experienced administrative professional who thrives on organization, anticipates logistical needs before they arise, and adapts quickly to new technologies including AI workflow tools. Candidates must demonstrate a commitment to maintaining accuracy under pressure while fostering a collaborative team culture.
Responsibilities
- Manage email inboxes and communications flows for senior leaders by triaging and drafting responses
- Review and proofread agendas, minutes, correspondence, and legal documents for high accuracy
- Handle complex calendar management across multiple time zones and locations for two senior legal leaders
- Organize Legal Team meetings, events, offsites, socials, and quarterly forward-planning sessions
- Ensure leaders are fully prepared for meetings by providing pre-reads and taking minutes when necessary
- Serve as a point of contact for internal personnel, law firms, government officials, and external counterparties
- Research and book travel accommodations for conferences, hearings, and meetings
- Process corporate expenses and external legal counsel invoices in adherence to company policies
- Provide administrative support to other members of the Legal Team on an ad-hoc basis
Requirements
- Demonstrated experience working as a Personal Assistant or Team Assistant in a legal, professional services, financial services, or high-growth global firm
- Proven background in managing intricate diaries across multiple time zones
- Expertise in Google Suite and collaboration platforms such as Slack
- Ability to handle confidential, privileged, and sensitive information with absolute integrity
- Capacity to work on-site in the London office four days per week
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Where is this job located?
This role is based out of the Wise office in London.
What is the remote work policy?
The position requires an in-office presence of four days a week.
What is the employment type?
The posting specifies a full-time employment type.
What salary does this position offer?
The source posting does not specify the salary for this role.
Sample Interview Questions
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