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WiseProduct Team Assistant
Wise is hiring a Product Team Assistant to support its Product team from the Budapest office. The job is a full-time, on-site role within the BOSS…
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About This Role
Wise is hiring a Product Team Assistant to support its Product team from the Budapest office. The job is a full-time, on-site role within the BOSS team, which handles logistics and communications for senior leaders. The assistant helps leaders stay prepared and focused so they can spend their time on the company's mission. Day-to-day tasks include handling calendars for at least two senior leaders across several time zones, protecting time…
Job Description
Wise is hiring a Product Team Assistant to support its Product team from the Budapest office. The job is a full-time, on-site role within the BOSS team, which handles logistics and communications for senior leaders. The assistant helps leaders stay prepared and focused so they can spend their time on the company's mission.
Day-to-day tasks include handling calendars for at least two senior leaders across several time zones, protecting time for document review and strategic work, and booking meeting rooms and visitors. Travel planning covers flights, accommodation and visa applications, and courier arrangements are handled too. The role also processes expenses and invoices in line with company policy, supports inbox management, completes Workday approvals, and keeps shared drives, Confluence pages and meeting agendas up to date. Assistants also plan gatherings for the team, such as offsites, squad days and socials, and step in for colleagues on the BOSS team.
Applicants should have experience as a personal or team assistant, ideally in a fast-growing global business, with a record of handling complex diaries and end-to-end travel. Written and spoken Hungarian at fluent or native level is required, and applicants must be legally entitled to work in Hungary. A strong command of Google Workspace or similar tools and of Slack is expected, along with high accuracy and discretion with sensitive information. Interest in using AI tools to streamline routine admin is welcome.
Responsibilities
- Manage busy calendars for at least two senior leaders across time zones and guard time for focused work
- Book meeting rooms and register visitors with reception
- Research and book travel and accommodation, including visa applications and courier services
- Process expenses and invoices in line with company policy
- Handle inbox support, Workday approvals and related system tasks
- Maintain shared drives, Confluence pages and meeting agendas
- Plan team gatherings such as offsites, squad days and socials
- Step in for colleagues on the BOSS team and give ad hoc administrative support
Requirements
- Solid background as a PA or team assistant, preferably at a fast-scaling international firm
- Fluent or native-level Hungarian, written and spoken
- Right to work in Hungary
- Record of coordinating intricate diaries and full travel arrangements, visas included
- Experience processing expenses and invoices with strong policy compliance
- Expert use of Google Suite or similar tools, and Slack
- Organised, error-free work delivered under pressure
Qualifications
- Openness to using AI software to simplify repetitive admin tasks (welcomed)
- Strong communication and a professional presence when welcoming guests
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
Where is the role based?
The role is based in the Budapest office and is listed as on-site.
Is Hungarian required?
Yes. Written and spoken Hungarian at fluent or native level is required, and applicants must be legally entitled to work in Hungary.
How do I apply?
Submit your resume in English. The process includes a 30-minute recruiter call, a 60-minute team interview, a 60-minute stakeholder interview and a 20-minute in-person final meeting.
What is the salary?
The posting does not specify a salary. Salary expectations are discussed during the recruiter call.
Sample Interview Questions
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