Opportunity at
SGSRBS Administrative Assistant (w/ invoicing/SAP/Data Entry)
SGS is hiring an RBS Administrative Assistant to manage data entry, invoicing, and sample registration processes. This full-time position requires working on-site for two to six…
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About This Role
SGS is hiring an RBS Administrative Assistant to manage data entry, invoicing, and sample registration processes. This full-time position requires working on-site for two to six months, with potential hybrid flexibility depending on the affiliate country. The person in this role will handle customer billing, track payments, generate statements, and enter client samples into the Laboratory Information Management System using sample submission forms. Responsibilities also include connecting price lists to…
Job Description
SGS is hiring an RBS Administrative Assistant to manage data entry, invoicing, and sample registration processes. This full-time position requires working on-site for two to six months, with potential hybrid flexibility depending on the affiliate country.
The person in this role will handle customer billing, track payments, generate statements, and enter client samples into the Laboratory Information Management System using sample submission forms. Responsibilities also include connecting price lists to work orders, following quality control protocols, producing work order acknowledgements, managing databases, and keeping inventories. Candidates must adhere to all corporate health, safety, and environmental regulations while coordinating ad hoc projects.
This position suits detail-oriented individuals with strong typing abilities and previous data entry experience who can thrive in a fast-paced professional environment.
Responsibilities
- Register client samples into the LIMS platform using submission forms to generate work orders
- Report any discrepancies found in sample requests to a supervisor or Canadian resource
- Apply quality control protocols to meet QP21 standards and client instructions
- Coordinate with quality control chemists and Canadian management when instructions are unclear
- Create and send work order acknowledgements to clients
- Attach correct price lists and sales quotes to work orders
- Prepare and distribute customer invoices and financial statements to accounts payable contacts
- Contact clients regarding outstanding payments
- Maintain electronic and manual files, databases, mailing lists, and inventories
- Comply with corporate health, safety, and environmental policies
- Handle special projects as assigned
Requirements
- Minimum of secondary education
- At least 3 years of prior experience in a data entry role
- Full professional proficiency in English
- Typing speed of 70 words per minute and 8,000 keystrokes per hour
- Proficiency in computer software including Word, Excel, and Outlook
- Ability to manage multiple projects simultaneously under pressure
- Strong verbal and written communication skills
- Compliance with Quality Management, Health and Safety, Code of Integrity, and Professional Conduct policies
Qualifications
- Previous experience with ISO/IEC 17025 requirements
- Prior experience in an administrative invoicing role
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the work arrangement for this role?
The posting indicates that candidates must be amenable to working on-site for two to six months, and a hybrid work arrangement may differ depending on the affiliate country.
What are the core experience requirements?
Applicants must have a minimum of secondary education and at least three years of previous experience in a data entry role.
What typing speed is expected?
Candidates need a typing speed of 70 words per minute and 8,000 keystrokes per hour.
What is the salary for this position?
The salary is not specified in the job posting.
Sample Interview Questions
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