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SGSRBS Administrative Assistant (w/ invoicing and SAP)
SGS is hiring an RBS Administrative Assistant on a full-time, on-site basis. This position requires an on-site presence for two to six months, though hybrid work…
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About This Role
SGS is hiring an RBS Administrative Assistant on a full-time, on-site basis. This position requires an on-site presence for two to six months, though hybrid work arrangements may vary depending on the affiliate country. The successful candidate will handle sample registration using the Laboratory Information Management System based on client submissions. Additional core duties involve preparing and distributing customer invoices and statements, coordinating with accounts payable contacts, and following up…
Job Description
SGS is hiring an RBS Administrative Assistant on a full-time, on-site basis. This position requires an on-site presence for two to six months, though hybrid work arrangements may vary depending on the affiliate country.
The successful candidate will handle sample registration using the Laboratory Information Management System based on client submissions. Additional core duties involve preparing and distributing customer invoices and statements, coordinating with accounts payable contacts, and following up on payments.
This role suits detail-oriented individuals with strong typing and data entry capabilities who can manage multiple assignments in a rapid, professional environment while strictly following health, safety, environmental, and quality policies.
Responsibilities
- Register client samples into LIMS using request forms to generate accurate work orders
- Identify and communicate sample submission discrepancies to supervisors or appropriate resources
- Apply correct quality control protocols to work orders in compliance with guidelines
- Generate and distribute work order acknowledgements to clients
- Link appropriate price lists and sales quotations to generated work orders
- Create and send customer invoices and statements to accounts payable contacts
- Follow up with clients regarding outstanding payments
- Maintain and prepare reports from electronic or manual files, databases, and inventories
- Adhere to company health, safety, and environmental policies
- Coordinate special or ad hoc projects as assigned
Requirements
- Minimum of secondary education
- Three years of prior experience in a data entry position
- Full professional proficiency in English
- Minimum typing speed of 70 words per minute and 8,000 keystrokes per hour
- Proficiency in Microsoft Word, Excel, and Outlook
- Ability to work independently and collaboratively under pressure
Qualifications
- Previous administrative experience involving invoicing
- Familiarity with ISO/IEC 17025 requirements
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What are the core duties for the RBS Administrative Assistant?
The primary duties include registering client samples into LIMS, creating and distributing customer invoices and statements, following up on payments, linking price lists to work orders, and maintaining administrative reports.
What experience and education are required for this position?
Applicants must have a minimum of secondary education and three years of relevant experience in a data entry role. Experience with ISO/IEC 17025 and administrative invoicing is preferred.
What are the specific technical skills and speed required?
Candidates need full professional proficiency in English, proficiency in Microsoft Word, Excel, and Outlook, a typing speed of 70 words per minute, and 8,000 keystrokes per hour.
Is this a remote or on-site job?
The posting specifies an on-site presence for two to six months, with hybrid arrangements potentially differing depending on the affiliate country.
What is the salary and location for this role?
The source posting does not specify the salary or geographic location for this position.
Sample Interview Questions
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