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SGSRBS Administrative Assistant (with invoicing and admin role experience)
SGS is seeking an RBS Administrative Assistant to handle business line administrative duties, invoicing, and system management. This full-time position on-site role suits professionals with background…
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About This Role
SGS is seeking an RBS Administrative Assistant to handle business line administrative duties, invoicing, and system management. This full-time position on-site role suits professionals with background in office administration, invoicing, and enterprise software who can maintain accurate records and support various internal departments. The role involves registering job numbers, processing invoices, updating pricing databases, and maintaining digital document archives. The administrative assistant will also generate purchase orders via I-Procurement, assist…
Job Description
SGS is seeking an RBS Administrative Assistant to handle business line administrative duties, invoicing, and system management. This full-time position on-site role suits professionals with background in office administration, invoicing, and enterprise software who can maintain accurate records and support various internal departments.
The role involves registering job numbers, processing invoices, updating pricing databases, and maintaining digital document archives. The administrative assistant will also generate purchase orders via I-Procurement, assist with tender preparation, and provide responsive communication across teams while adhering to the employer's integrity standards.
Responsibilities
- Open new job numbers in internal systems with complete data
- Generate and track client invoices and coordinate with accounting on billing issues
- Update product, pricing, and service information in BOSS and SAP databases
- Organize and maintain digital documentation in compliance with company policies
- Issue and track purchase orders for third-party vendors and affiliates using I-Procurement
- Collect and format technical and financial data for proposals and tenders
- Respond to inquiries via email, phone, and Microsoft Teams
- Maintain a clean work area and comply with all company quality assurance and QHSE policies
Requirements
- Advanced proficiency in Microsoft Office tools including Excel, Outlook, PowerPoint, and Word
- Advanced proficiency in Windows-based applications
- Good command of the English language at a B2+ level
- Ability to work effectively under pressure and in multidisciplinary settings
- Amenable to be on-site for two to six months, with hybrid arrangements varying by affiliate country
Qualifications
- Bachelor’s degree in administration, Secretarial Studies, or a related field
- Prior experience in administrative roles
- Experience with Salesforce and LinkedIn
Core Skills
Frequently Asked Questions
Answers are based only on the employer’s listing; where it doesn’t say, neither do we.
What is the employment type for this role?
This is a full-time position.
What are the work location arrangements?
The posting notes that hybrid work arrangements may differ depending on the affiliate country, and candidates should be amenable to being on-site for two to six months.
What educational background is preferred?
A bachelor’s degree in administration, Secretarial Studies, or a similar field is preferred.
What salary does this position offer?
The job posting does not specify the salary for this role.
Sample Interview Questions
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